Information Handbook
Under Section 4 (1) (b) Of The Right to Information Act, 2005
Employees’ Provident Fund Organisation
Ministry of Labour
Government of India
DISCLAIMER
While all efforts have been made to make this information Handbook,
prepared under the provisions of the “Right to Information Act, 2005”,
as authentic as possible, the Employees’ Provident Fund Organisation will not be responsible for any loss to any person caused by the shortcoming, defect or inaccuracy in the information made available in this “Handbook”. Any discrepancy found may be brought to the notice of the Employees’ provident Fund Organisation at the following address for rectification.
The Central Provident Fund Commissioner
Right to Information Cell
Employees Provident Fund Organisation
Head Office
14, Bhikaiji Cama Place
New Delhi –110066
E-mail: cpfc-epfo [at] nic [dot] in
CONTENTS
Chapter
No.
Subject
1 Introduction
2 The particulars of EPFO, functions and duties
3 The powers & duties of its officers and employees
4 The procedure followed in the decision making process, including channels
of supervision and accountability
5 The norms set by it for the discharge of its functions
6 The rules, regulations, instructions, manuals and records held by it, or under
its control
7 A statement of categories of documents that are held by it or under its control
8 A statement of boards, councils, committees andother public bodies
9 Directory of its offices and officers
10 The monthly remuneration and pay scale
11 Grievacne Redressal Machinery and facilities available to citizens for
obtaining information
12 The name, designation and other particulars of the Public Information
Officers
Chapter – 1
Introduction
1.1 Right to Information Act
As published in the Government of India, Gazette notification No. 25 dated
21.06.2005, the Right to Information Act 2005 (No. 22 of 2005) of the parliament has
received the presidential assent on 15th June 2005.
1.2 Aim of this Act
The Right to Information Act 2005 aims to provide for setting out the practical regime
of right to information for citizens to secure access to information under the control of
public authorities, in order to promote transparency and accountability in the working
of every public authority, the constitution of a Central Information Commission and
State Information Commissions and for matters connected therewith or incidental
thereto.
1.3 Important Terms used in the Right to Information Act, 2005
(a) "Appropriate Government" means in relation to a public authority, which is
established, constituted, owned, controlled or
substantially financed by funds, provided directly or
indirectly—
1(i) By the Central Government or the Union territory administration, the Central
Government;
2(ii) By the State Government, the State Government;
(b) "Central Information Commission" means the Central Information Commission
constituted under sub-section (1) of section 12 of the
Right to Information Act, 2005.
(c) "Central Public Information Officer" means the Central Public Information
Officer designated under sub-section (1) and includes a
Central Assistant Public Information Officer designated
as such under sub-section (2) of section 5 of the Right
to Information Act, 2005.
(d) "Chief Information Commissioner" and "Information Commissioner" mean the
Chief Information Commissioner and Information
Commissioner appointed under sub-section (3) of
section 12 of the Right to Information Act, 2005.
(e) "Competent authority" means—
1(i) The Speaker in the case of the House of the People or the Legislative Assembly of a
State or a Union territory having such Assembly and the Chairman in the case of the Council
of States or Legislative Council of a State;
2(ii) The Chief Justice of India in the case of the Supreme Court;
3(iii) The Chief Justice of the High Court in the case of a High Court;
4(iv) The President or the Governor, as the case may be, in the case of other authorities
established or constituted by or under the Constitution;
5(v) The administrator appointed under article 239 of the Constitution
(f) "information" means any material in any form, including records, documents, memos,
e-mails, opinions, advices, press releases, circulars,
orders, logbooks, contracts, reports, papers, samples,
models, data material held in any electronic form and
information relating to any private body which can be
accessed by a public authority under any other law for the
time being in force
(g) "Prescribed" means prescribed by rules made under the Right to Information Act 2005
by the appropriate Government or the competent authority,
as the case may be.
(h) "Public authority" means any authority or body or institution of self- government
established or constituted—
1(a) By or under the Constitution;
2(b) By any other law made by Parliament;
3(c) By any other law made by State Legislature;
4(d) By notification issued or order made by the appropriate Government,
and includes any—
1(i) Body owned, controlled or substantially financed;
2(ii) Non-Government organisation substantially financed, directly or indirectly by funds
provided by the appropriate Government.
(i) "Record" includes—
1(a) Any document, manuscript and file;
2(b) Any microfilm, microfiche and facsimile copy of a document;
3(c) Any reproduction of image or images embodied in such microfilm (whether enlarged or
not); and
4(d) Any other material produced by a computer or any other device.
(j) "Right to information" means the right to information accessible under this Act, which
is held by or under the control of any public authority and
includes the right to—
1(i) Inspection of work, documents, records;
2(ii) Taking notes, extracts or certified copies of documents or records;
3(iii) Taking certified samples of material;
(iv) Obtaining information in the form of diskettes, floppies, tapes, video cassettes or in
any other electronic mode or through printouts where such information is stored
in a computer or in any other device.
(k) "State Information Commission" means the State Information Commission
constituted under sub-section (1) of section 15 of the
Right to Information Act, 2005.
(l) "State Chief Information Commissioner" and "State Information
Commissioner" mean the State Chief Information
Commissioner and the State Information Commissioner
appointed under sub-section (3) of section 15 of the
Right to Information Act, 2005.
(m) "State Public Information Officer" means the State Public Information Officer
designated under sub-section (1) and includes a State
Assistant Public Information Officer designated as such
under sub-section (2) of section 5 of the Right to
Information Act, 2005.
(n) "Third party" means a person other than the citizen making a request for information
and includes a public authority.
1.4 Important terms used in this handbook
a. “EPFO” means Employees’ Provident Fund Organisation.
b. “EPF & MP Act” means Employees’ Provident Funds & Miscellaneous Provisions
Act 1952
c. “Members” Subscribers & account holders of the Employees’ Provident Fund.
d. “EPF Scheme” means Employees’ Provident Fund Scheme, 1952
e. “EPS 1995” means Employees’ Pension Scheme 1995
f. “EDLI 1976” means Employees’ Deposit-linked Insurance Scheme 1976
g. “RO” means Regional Office of the Employees’ Provident Fund Organisation.
h. “SRO” means Sub-Regional Office of the Employees’ provident Fund Organisation
i. “Applicant” means an applicant who files an application under the Right to
Information Act 2005.
j. “CPIO” means Central Public Information Officer of the EPFO.
k. “Asstt. CPIO’ means Assistant Central Public Information Officer of the EPFO.
l. “Appellate Authority” means appellate authorities designated for the purpose of RTI
Act, 2005 by the EPFO.
m. “Handbook” means Handbook of the Employees’ Provident Fund Organisation
published under section 4 of the RTI Act 2005.
n. “CBT” means Central Board of Trustees constituted under the EPF & MP Act,
1952.
1.5 GENERAL STRUCTURE OF CAPIO/CPIO/APPELLATE AUTHORITIES IN
EMPLOYEES’ PROVIDENT FUND ORGANIZATION
a ) Central Assistant Public Information Officer (CAPIO)
(i) Officer-in-Charge of all Sub-Regional/Sub Accounts Offices, in the cadre of
Regional Commissioner-II/Assistant Commissioner have been designated as
CAPIO.
(ii) In respect of Regional Office, Regional Commissioner (F&A) has been
designated as CAPIO.
(iii) In respect of National Academy for Training and Research in Social Security
(NATRSS), New Delhi, second senior most Deputy Director has been
designated as CAPIO. In respect of Zonal Training Institutes the second senior
most officer has been designated as CAPIO.
(iv) In respect of Head Quarter Office at New Delhi RC-II (CSD) has been
designated as CAPIO.
b ) Central Public Information Officer (CPIO)
i) Regional Commissioners-I, In charge of Regions have been designated as
CPIO in respect of different Regional Offices and Sub Regional Offices/Sub
Accounts Offices under his jurisdiction.
ii) Officer in charge of all Zonal Training Institutes in the cadre of RC-I/RC-II have
been designated as CPIO and in respect of National Academy for Training and
Research in Social Security (NATRSS) the senior most Deputy Director has
been designated as CPIO.
iii) In respect of Head Quarter office at New Delhi senior most RC-II in Customer
Service Division has been designated as CPIO.
C) Appellate Authorities
i. In respect of all Regional Offices/Sub Regional Offices/Sub Accounts Offices under
the four zones, respective Additional Central Commissioners (Zone) have been
designated as Appellate Authorities.
ii. In respect of National Academy for Training and Research in Social Security and
four Zonal Training Institutes, the Director of NATRSS has been designated as the
Appellate Authority.
iii. In respect of Head Quarter Office at New Delhi the Additional Central
Commissioner (CSD) has been designated as Appellate Authority.
1.6 Fee Structure
An applicant may apply for information, which does not fall under the exempted
category under the Right to Information Act, 2005. The application for such information
may be submitted to the designated CPIO & Asstt. CPIO concerned offices of EPFO
along with the prescribed fee.
The Fee structure based on the Right to Information (Regulation of Fee & Cost) Rules,
2005 notified by the Government of India dated 16th September, 2005 are given as under:
Application Fee: Rs.10/-
A3/A4 Size Paper (created or copied): Rs.2/- per page
Copy in larger size paper: Actual charge or cost
Samples or models: Actual cost
Information in Floppy/Diskette: Rs.50/- per Floppy/Diskette
Printed material: Cost of printing or @ Rs.2/- per page
of photocopy for extracts from the
publication
Inspection of records: No fee for the first hour, and a fee of
Rs.5/- for each fifteen minutes (or
fraction thereof) thereafter.
To obtain information, prescribed fees by way of cash against proper receipt or
Demand Draft or Bankers Cheque may be submitted in favour of CPFC/RPFC/APFC
of Employees Provident Fund Organisation payable at the concerned office.
1.7 Purpose of this handbook
This Handbook has been prepared under section 4(1) of Right to Information Act 2005
to provide instant information to the public. In order to provide this information to the
wider population, this handbook has also been uploaded to the Internet in the EPFO
web portal: www.epfindia.com
*********************
Chapter – 2
Particulars of Employees’ Provident Fund Organisation,
Functions and Duties
2.1 Objective/Purpose of EPFO
 The Employees Provident Fund Organisation has been established to administer the
Employees’ Provident Funds & Miscellaneous Provisions Act, 1952.
 The Preamble to the EPF & MP Act, 1952 sets the tone for the institution of provident
funds, pension funds and deposit linked insurance funds for employees in factories
and other establishments.
2.2 Mission statement of EPFO
To extend the reach & quality of publicly managed old-age income security
programmes through consistent and ever improving standards of compliance and benefit
delivery in a manner that wins the approval and confidence of Indians in our methods,
fairness, honesty and integrity, thereby contributing to the economic and social well-beings of
Indians.
2.3 Brief History of EPFO & Context of its formation
In conformity of the spirit of the “Directive Principle of State Policy” as enumerated in the
Constitution of independent India, the need for a vigorous social security cover in the
changing environment resulted in the legislation of the Employees Provident Funds &
Miscellaneous Provisions Act 1952, as an endeavour to provide a life of dignity for the
employees and their dependents once they ceased to earn their normal livelihood.
2.4 Duties of the EPFO
 To secure compliance
 To deliver timely benefits
2.5 Main Activities/functions of EPFO
At present the EPFO administers the following three schemes:
2. Employees Provident Funds Scheme 1952
3. Employees’ Pension Scheme 1995
4. Employees’ Deposit-linked Insurance scheme 1976
2.6 List of services being provided by EPFO with a brief write-up on them
The table below presents the overview of the three schemes:
EPF scheme 1952 EPS 1995 EDLI 1976
Benefits  The
accumulation
plus interest
upon retirement,
resignation,
 Monthly benefits by
way pf Pension for
superannuation/retirem
ent, disability, widow
(er), children, orphan,
 Provide lumpsum
benefit upon
death while in
service equal to
average balance
death
 Partial
withdrawals
allowed for
specific
expenses such
as house
construction
expenses,
higher
education,
marriage and
illness.
dependent parent.
 Amount of pension
based on average
salary during the
preceding twelve
months from the date
of exit and total years
of pensionable service.
 Minimum pension on
disablement.
 Past service benefits of
the participants of
family pension scheme,
1971 are added in the
service under EPS,
1995 for calculation of
Pension.
in the EPF
account during
the preceding 12
months of death,
if average P.F.
balance is less
than Rs. 35,000.
 Incase of
average balance
exceeds Rs.
35,000.00 the
amount paid will
be Rs. 35,000
plus 25% of
average balance
in excess of Rs.
35,000.00, upto
Rs. 60,000.00
2.7 Organisational structure
As per Section 5 (1A) read with section 5(3) of the EPF & MP Act 1952, The Funds
instituted under the said Act shall remain vested in the Central Board of trustees, constituted
under Section 5 of the EPF & MP Act 1952.
The administrative machinery headed by the Central Provident Fund Commissioner
(Central Provident Fund Commissioner) carries out the administration of the fund. For this
purpose, various Additional CPFCs, RPFCs, APFCs and other support staff assist the CPFC.
The Field formation has been carved out as per the concentration of industries in
various states of the country excluding Jammu & Kashmir. Altogether, there are 32 Regional
Offices, 114 Sub-Regional offices.
The Regional Provident Fund Commissioner-I is the head of a Regional Office.
2.8 Expectation of the public authority from the public/establishment covered under the Act
for enhancing its effectiveness and efficiency
1. Voluntary compliance
2. Timely submission of returns
3. Timely depositing the contributions in respect of all members.
4. Proper submission of claim forms complete in all respects from the outgoing members
2.9 Address of Main office and other offices of EPFO
 The Head office of EPFO is situated at the following address:
Employees’ Provident Fund Organisation
Head Office
14, Bhikaiji Cama Place
New Delhi –110066
 For addresses of other offices of EPFO, the Directory of the organisation having
details of PIOs mentioned in Chapter-12 of this handbook may be referred to.
2.10 Office timings:
 Standard office timings for the offices situated in New Delhi is:
a. The Offices remain open from Monday to Friday.
b. Morning session start at 09.15 a.m.
c. Half-an hour lunch break
d. Closing hours is at 05.45 p.m.
 All offices of the organisation follow five days a-week pattern.
2.11 Organisation Chart (Chart-1)
************

EMPLOYEES’PROVIDENT FUND ORGANISATION- ORGASNISATION CHART
CENTRAL BOARD OF TRUSTEES (EPF)
CENTRAL PROVIDENT FUND COMMISSIONER
ACC
(CSD)
ACC(
HR)
ACC(P) ACC (C) FA & CAO Chief
Engineer
RPFC
(ASD)
ACC(IS) DIR
NATRSS
FIELD OFFICES
DIR
Vigilance
DD (Vig)
Zonal
AD(Vig)
Zonal
RPFC
(CSD)
C.L.O
RPFC
(Pension)
RPFC
(F&A)
RPFC
(HRM)
RPFC(C) RPFC
(Invest)
RPFC
(HRD)
RPFC
(Insp.)
DD (Audit)
RPFC
(Exam)
RPFC (Exemp)
RPFC
(PID)
RPFC
(Publicity
)
RPFC
Recovery
DD(OL)
ACC
(NZ)
ACC
(EZ)
ACC
(WZ)
ACC
(SZ)
Dy. Dir
(Trg.)
DIR.
I.S
ZTI
(NZ/EZ/
SZ/WZ)
R.P.F.C
HR R.P.F.C
BR
R.P.F.
CC
HTT
R.P.F.C
HYD
R.P.F.C
HP R.P.F.C
JRK
R.P.F.
C
GOA
R.P.F.C
GUNTUR
R.P.F.C
UA R.P.F.C
NER
R.P.F.
CA
’BAD
R.P.F.C
B’LORE
R.P.F.C
UP R.P.F.C
OR
R.P.F.
CV
’ARA
R.P.F.C
M’LORE
R.P.F.C
DL (S) R.P.F.C
KOL
R.P.F.
CI
NDOR
E
R.P.F.C
THIRU
R.P.F.C
DL (N) R.P.F.C
JALP
R.P.F.
CB
AND
RA
R.P.F.C
CHENNAI
R.P.F.C
CHD
R.P.F.
CT
HANE
R.PF.C
MADURAI
R.P.F.C
LDH
R.P.F.
CP
UNE
R.P.F.C
C’TORE
R.P.F.
CN
’PUR
R.P.F.
C
JAIPU
R
Chart-1

Chapter – 3
Powers & duties of its Officers & Employees of EPFO
3.1 DUTIES
 Duties of CPFC
1. Central Provident Fund Commissioner is the Administrative and Financial Head of
the Organisation.
2. Central Provident Fund Commissioner is the Chief Executive Officer of the Central
Board of Trustees, EPF.
3. CPFC is ex-officio member of the Central Board of Trustees by virtue of Section
5A(1)(aa) of the EPF & MP Act,1952. He assists and advises the Central Board in
the administration of the various Schemes framed under the Employees’ Provident
Fund & MP Act,1952.
4. CPFC is also ex-officio member of Executive Committee of the Central Board by
virtue of Section 5 AA (2) (f) of the Act and deliberates in the proceedings in
evolving decisions on issues of administrative nature.
5. Duties and functions include, to exercise statutory functions laid down in the
provisions of Employees’ Provident Fund & MP ACT,1952 relating to settlement of
disputes of applicability, voluntary coverage and grant of exemption under the Act.
6. To function as the Appointing authority of Assistant Provident Fund Commissioners
and Enforcement Officers/ Assistant Accounts Officer and to posts carrying a pay
scale of Rs. 8000-275-13500.
7. To function as the Disciplinary authority and Appellate Authority in disposal of
Departmental Inquiries for certain categories of Group ‘A’ and Group ‘B’ posts.
 Duties of FA & CAO
1. The Financial Adviser and Chief Accounts Officer who is overall in-charge of the
accounting side of the Organisation has the following principal functions:-
2. To ensure scrutiny of the existing accounting procedure with a view to assessing
adequacy to the needs of the Organisation from time to time and suggest either
suitable change in the existing pattern and system of accounting or evolution of new
and more advantageous procedures;
3. To ensure proper and judicious investment of the funds of the Organisation.
4. To ensure assessment and declaration of the rate of interest applicable for each
financial year;
5. To ensure compilation and presentation of the budget estimates of the Organisation
and arrange for re-appropriation of funds whenever found necessary;
6. To ensure compilation of the Annual Report of the Organisation in regard to the
accounting side, particularly in the preparation of the final accounts;
7. To ensure compilation of the consolidated annual proforma accounts of the
Organisation and provide suitable reply to the paras of the Audit Report thereon to the
satisfaction of the Audit authorities;
8. To assist and evolve the system of switching over of manual accounting to
computerisation in the Organisation;
9. To arrange for conduct of internal audit of the accounts of the Organisation;
10.To guide investigation of cases of over payment of funds or other financial
irregularities detected either by “Test Audit” or “Internal Audit” and take remedial
measure;
11.To ensure simplification of procedure and system, conduct of work study, fixing of
work norms, revision of forms, payment of productivity Linked Bonus etc., through the
Internal Work Study Unit;
12.To render advice to the Central Provident Fund Commissioner in all matters and
proposals involving financial implications;
13.To assist the Central Provident Fund Commissioner in ensuring that the final
settlement of accounts of the members, disposal of applications for advances and
issue of the annual statement of accounts are carried out by the Regional Offices
within the stipulated time and with efficiency.
14.Periodical Updation of Accounting/Banking and other instruction manuals.
 Duties of Additional CPFC (Compliance)
1. Conduct of survey for the purpose of inclusion of more industries and class of
establishments under the purview of the Act;
2. To propose amendments to the provisions of the Act for effective enforcement.
3. To assist the Committee on exempted establishment.
4. To process the applications seeking exemption from the operation of the Scheme(s).
5. To monitor, review and assist the regions in the matter of recovery machinery, default
management, legal cases and Appellate Tribunal and to issue suitable guidelines and
procedural aspects in regard to the implementation of the Act.
6. To look into the grievances/complaints on Enforcement through squad of inspectors.
 Duties of Additional CPFC (IS)
1. Studying computerization needs.
2. Planning computerisation of operations.
3. Coordination and setting up of computer centers.
4. Policy planning on Hardware requirement.
5. Policy formulation for EDP skill development.
6. Development of application Software including. Problem recognition identifying
area for computerisation.
7. Feasibility Study.
8. Analysis to determine the requirement of a proposed system.
9. Design system to fulfill the requirement of users and management.
10.Construction of writing and testing of computer programmes.
11.Change over process of conversion in this phase, the Organisation covers from the
old system to the new system.
12.Maintenance to repair and upgrade the system as necessary towards updated
system and user documentation and revised programmes.
13.Creation of Data Bank.
14.Information support for management decisions.
15.Total management of Information system towards and integrated approach.
16.Control and Monitoring functions covering the key result areas of operation
including target fixation, performance appraisal and planning strategies for
achieving results.
17.Overall in charge of Central Action Plan.
18.Software development.
19.Any other area related to the work of computerisation and systems management.
 Duties of Additional CPFC (Zone)
1. Monitoring of performance of Regional Offices and subordinate offices.
2. Oversee the operation and productivity of E.D.P. Centres on Manpower
needs and trouble shooting.
3. Performance/operational audit.
4. Administrative Inspection.
5. Training and Retraining.
(2) Further, in relation to the preparation of perspective plan Challenge 2000 the
function would be as under;
1. Modernising the system with phased introduction of computers;
2. Study of existing system and procedures and design revised and simplified
system towards service across the counter;
3. Training and retraining to upgrade the working skill of the manpower at
operative level;
4. System analysis of the existing procedures;
5. Development of performance audit through the system of administrative
inspection;
6. Formulation of alternative work flow patterns for optimizing efficiency;
7. Development of effective monitoring system.
 Duties of RPFC (F&A)_ Head Office
The Regional Provident Fund Commissioner (F & A)(Hqrs.) will assist the FA & CAO
in performing the duties assigned to him. In addition, he will discharge the
following financial and administrative powers delegated to him. RPFC (F&A)
(Hqrs.) is authorized to sell, purchase, transfer, endorse, negotiate and
otherwise deal in Government Securities, to sign letter of indemnity, execute
bond of indemnity, guarantee, sign declaration and also authorize to receive
interest and principal thereof on behalf of the Central Board of Trustees,
Employees’ Provident Fund in addition to the Central Provident Fund
Commissioner, Financial Advisor and Chief Accounts Officer and Additional
Central Provident Fund Commissioner.
2. To authorize transfer of funds from one account to the another; such as account
No.5 to account No.1, Account No.4 to 2 etc., including rectification of
erroneous deposits.
3. To operate the Special Deposit account maintained with the State Bank of
India, New Delhi for depositing the surplus administrative funds of the
Employees Provident Fund Scheme and Employees’ Deposited-Linked
Insurance Scheme.
4. To have an overall control on the acceptance of securities etc. To ensure
prompt investment of funds of the Central Board of Trustees, Employees
Provident Fund including surplus fund of Provident Fund and Insurance Fund
administration accounts and to keep a constant review of pattern of investment
so as to improve the yield on investment.
5. Preparation of consolidated budget proposals, Budget Estimates and Revised
estimate of the Organisation under EPF, Pension Fund and IF re-appropriation
of funds, watching of expenditure etc., preaudit of expenditure of the Central
office, scrutiny of proposals on matters having financial implications etc.,
(Budget & Finance). Scrutiny and follow-up action on reports of Internal and
Statutory audit parties, issue of clarification on the matters relating to the
accounting procedure of Employees’ Provident Fund, Pension Fund and
Insurance Fund. (Audit Section)
6. Preparation of consolidated annual accounts under Employees’ Provident Fund,
Pension Fund and Insurance Fund on the basis of the Regional and Central
Office accounts. Matters connected with the Regional Income and Expenditure
account and Balance Sheet, scrutiny and follow up action on the monthly
classified summary of Receipts and payment under various accounts received
from Central Office, Regional Offices and Sub-Regional Offices. (Balance Sheet
Cell).
7. Maintenance of cash book (Cash) and cash book (Bank) for account No.4A.
Drawal and disbursement of Pay and Allowances and other payments.
Preparation of Receipt and payment, Income and Expenditure and Balance
Sheet of the Central Office, follow-up of Audit Report of Central Office. (Cash-
Local).
Processing of Pension papers of the officers and staff members and matters
connected with the Group Insurance Scheme, SPF, EDLI, Compassionate
Fund, Staff Benevolent Fund, Scholarship Scheme, Welfare Fund etc., to assist
the FA & CAO in performing the duties assigned to him. (Pension & Group
Insurance Section).
 Duties of Director (Audit)
The Director (Audit) in Headquarters will ensure prompt and proper conduct of Internal
Audit in all the Regional Offices and Sub-Regional Offices through the Internal Audit
Officers and discuss with the Regional Commissioner/Office-in-Charge of Sub-
Regional Offices on the audit Report etc. He will be reporting to the Financial Advisor
and Chief Accounts Officer and perform any other function that may be assigned to
him from time to time by the Financial Advisor and Chief Accounts Officer and the
Central Provident Fund Commissioner.
 Duties of Deputy Director (Audit) Head quarters
The Deputy Director (Audit) in Headquarters will ensure prompt and proper conduct of
Internal Audit in all the Regional Offices and Sub-Regional Offices through the Internal
Audit Officers and discuss with the Regional Commissioner/Office-in-Charge of Sub-
Regional Offices on the audit Report etc. He will be reporting to the Financial Advisor
and Chief Accounts Officer and perform any other function that may be assigned to
him from time to time by the Financial Advisor and Chief Accounts Officer and the
Central Provident Fund Commissioner.
 Duties of Section Officers in Head office
The Superintendent is primarily responsible for the quick and efficient disposal of the
work allotted to his section. The main duties which he should perform in order to
discharge this responsibility are as under:-
1. To examine all receipt pertaining to his section and to distribute them properly
amongst his staff;
2. To see whether any receipts are immediate, difficult or of special nature and of
so, if deal with such receipts himself of to give special instructions to the dealing
assistant or clerk so that their quick and efficient disposal takes place;
3. To ensure that all immediate receipts in his section are put up on the date of
receipt, all urgent receipts at least the next day and all ordinary receipts within
three days and to ensure that in no case any receipt is kept pending for over
seven days;
4. To scrutinize the notes and drafts of the dealing assistants and clerks, to revise
them, if necessary, to submit them to his immediate superior in cases where
such submission is called for;
5. To ensure that all approved drafts are issued promptly and that all office copies
are added to the relevant files without any delay;
6. To ensure, if necessary, by inspection of the tables and racks of his staff, that
the entries made by them in the arrear reports are in order and that no papers
or files overlooked;
7. To see that all periodical returns are received and issued well within the
prescribed dates;
8. To keep a note in his personal note book or desk calendar of important cases
requiring prompt action by a specified date and to see that necessary action is
taken in time;
9. To maintain a sectional note book containing important decisions for the
purpose of reference and to ensure that entries in the book are made as soon
as decisions are taken;
10.To ensure that files on which actions is completed are promptly indexed,
stitched and recorded;
11.To scrutinize the sections diary, intersectional movement register, file registers
and all other registers once in a week to see that they are properly maintained,
dated initials being appended at the close of each scrutiny;
12.To see that all papers, files, reference books, spare copies and other
documents are arranged properly and that unnecessary papers are weeded out
periodically;
13.To check late attendance, to maintain order and discipline, and to train, help
and advise his staff; to review the work of dealing assistants through work diary;
14.To see that all the work in his section is handled in methodical manner, with due
regard to the need for economy in men, material and time, and to suggest
improvements in methods of work wherever possible;
15.To ensure that all letters received from Government/Members of
Parliament/Central Board of Trustees’ Members etc. are duly acknowledged on
the same day of receipt and action taken thereon within the prescribed time
limit, on priority basis.
16.To ensure periodic issue of reminders so as to get compliance on all
outstanding issues.
17.To take prompt follow-up action on all minutes of the meetings reports etc.
18.To ensure proper comparison of all the letters, reports etc., that are to be sent
to the Government and meetings etc;
19.To perform any other function that may be assigned to him from time to time by
his immediate superior or other superior officers.
 Duties of Regional Provident Fund Commissioner-in-charge of the region
Regional Provident Fund Commissioner in-charge of the Region shall be responsible
for enforcing the provisions of the Act/Scheme in the Regional as a whole and render
trouble free service to the subscribers.
(i) He shall ensure that the discipline, punctuality and decorum are maintained in
the office.
(ii) Strictly adhere to the guidelines issued by the Central Office in regard to job
contents and distribution of work among the RPFCs/APFCs.
(iii) To Co-ordinate the work of Sub-Regional Offices and Regional Office and to
conduct monthly, O & M meeting to discuss the latest amendments/procedure
etc., for uniform adoption.
(iv) Conduct inspection of Sub-Regional Offices, Inspectorate and release calendar
of Inspection for internal inspection by Assistant Provident Fund
Commissioners.
(v) To ensure financial proprietary and discipline in the working of the Region.
(vi) Expeditious disposal of court cases.
(vii) Conduct monthly review meeting of all the branches viz.
Administration/Cash/Legal/Recovery/Enforcement/ Accounts/Audit/ EDP/
Pension etc..
(viii) Ensure proper conduct of departmental examinations.
(ix) Hear the grievance of staff in person and keep proper industrial relations.
(x) Expedite departmental enquiries and review suspension case.
(xi) Ensure filling up all vacancies for which he is the ultimate authority and send
proposal for other cadres.
(xii) Enforce punctuality, discipline and proper office atmosphere in the office.
(xiii) Ensure smooth opening of Sub-Regional Offices/Sub-Accounts Offices.
(xiv) Arrange for Regional Committee meeting as per the scheme.
(xv) Ensure timely submission of Budget and Balances Sheet, MIS return, CAP
return and other periodical returns.
(xvi) Ensure proper facilities to audit parties.
(xvii) Ensure timely finalization of outstanding audit paras.
(xviii) Ensure proper implementation of Act and Scheme.
(xix) Ensure prompt disbursement of benefits under all the schemes.
(xx) Ensure proper functioning of EDP.
(xxi) Ensure optimum utilization of software’s and hardware’s
(xxii) Earmark the day for weekly personal hearing of grievances of Members and
Complainants. In addition he should hear the grievances every day on fixed
hours.
(xxiii) Oversee the effective functioning of Public Grievances Cell.
To conclude, Regional Provident Fund Commissioners are responsible for the
effective discharge of their role in the following functional areas;-
1. Service to subscribers with special attention to Public Grievances.
2. Enforcement of the Act and Scheme over existing establishments.
3. Extension of Act and Scheme to eligible establishment/workers.
4. Effective bookkeeping and default management administration.
 Duties of RPFC (Compliance & Recovery) in the region
(1) Extension and coverage of the Act and Schemes.
(2) Assessment of dues by conducting enquiry under Section 7A of Act.
(3) Recovery of arrears.
(4) Penal damages by conducting enquiry under Sec.14B of Act.
(5) Legal work relating to Enforcement.
(6) Liaison with the Central Government Standing Council Advocates for monitoring
all cases.
(7) Any other work connected with enforcement and recovery including exemption.
(8) It shall be the responsibility of the Regional Provident Fund Commissioner
(Enforcement & Recovery) to realize the entire arrears for which recovery
certificates were issued by assessing officers of the Regional Office/ Sub-
Regional Office by resorting the provisions of Section 8 of the EPF & MP Act,
1952. Should monitor and review the progress achieved by Assistant Provident
Fund Commissioner (Recovery) and give them necessary assistance and
support.
(9) To ensure maintenance of centralized register of recovery certificate issued,
discharged and outstanding.
(10) Compilation of various statistical data for furnishing CAP returns for the entire
region.
(11) Compilation of the weekly progress reports in the liquidation of arrears Sub-
Regional office wise and region as a whole and submit to Regional Provident
Fund Commissioner –I with a copy to Central Provident Fund Commissioner.
 Duties of RPFC (Pension) in the region
(1) Overall In charge of Pension functions of the Region as whole.
(2) Monitoring of Court Cases relating Pension Scheme.
(3) Settlement/disbursement of Pension cases.
(4) Co-ordination with the Bank/disbursing agencies.
(5) Payment to the Bank and reconciliation of Pension Account.
(6) Any other work connected with implementation of Pension Scheme.
 Duties of RPFC (Finance & Accounts) in the region
(1) In charge of Finance and Accounts of the entire Region and assist Regional PF
Commissioner in all accounts matters.
(2) Ensure uniform accounting procedures in the matters settlement of accounts,
grants of advances, transfers, crediting of interest and issue of annual
statements of accounts etc., by implementing the scheme provision.
(3) Assist the Regional Commissioners in ensuring that final statements of
accounts, grants of advances, transfers and issue of annual statements of
accounts are carried out within the stipulated time and with efficiency.
(4) Ensure prompt and proper compilation of proposal for budget and
reappropriation.
(5) Banking arrangement, Supervision of cash section including proper cash
management and timely transfer of cash for investment.
(6) Supervising Pre-Audit Work and examine all proposals bearing financial
implications and suggest ways and means to control the Administrative
expenditure.
(7) Maintenance of all the Cash Books and preparation of corresponding schedule
of receipts.
(8) To ensure prompt submission of monthly return of classified summary of receipt
and payments in respect of all accounts including final accounts and Balance
sheet the Central Office.
(9) Any other work connected with Finance and Accounts.
 Duties of RPFC in charge of Sub-Region Office
All the functions of Regional Provident Fund Commissioner in charge of Regional
Office are exercisable by the Officer-in-charge of Sub-Regional Offices, within the
power delegated to them. However he will be under overall control and supervision of
the Regional Provident Fund Commissioner in-charge of the Region.
 Duties of APFC in charge of a Sub-regional office
All the functions of Regional Provident Fund Commissioner in charge of Regional
Office are exercisable by the Officer-in-charge of Sub-Regional Offices, within the
power delegated to them. However he will be under overall control and supervision of
the Regional Provident Fund Commissioner in-charge of the Region.
 Duties of APFC (Compliance & Recovery)
1. Assistant Provident Fund Commissioners (Enforcement and Recovery) will
work under the general control and superintendence of the Regional Provident Fund
Commissioner.
2. Assistant Commissioner (Enforcement):-
(i) Enforcement of the Act and Scheme.
(ii) Assessment of dues by conducting enquiry under section 7A.
(iii) Monitoring of the fault.
(iv) Recovery of Arrears.
(v) Legal work relating to Enforcement if Assistant Commissioner (Legal) is
not available.
(vi) Penal damages.
(vii) Any other work connected with Enforcement Damages and Legal work
including Establishments.
(viii) Recovery of Arrears.
(ix) Any other work connected with the Recovery. He will be under the
control of R.P.F.C.
 Duties of APFC (Pension)
(1) Work relating to settlement of Pension Cases.
(2) Issue of Pension Payment Orders (P.P.O.)
(3) Liaison with bank/disbursing agencies.
(4) Payment through bank and reconciliation.
(5) Any other work relating to Pension Scheme.
He will be under the over all Control of Controller of Pension.
 Duties of APFC (Accounts)
(i) Review of weekly/monthly arrears reports in settlement of claims, grant of
advance, transfer and issue of statement of accounts including the monthly
closing of claims inward register.
(ii) Settlement of accounts, sanction and authorization of all claims under E.P.F.
Scheme, 1952 including payment from S.R.F., D.R.F., U.C.D., Accounts,
authorization and payment of all benefits under Employees Pension Scheme’95
and E.D.L.I. Scheme, 1976. Issue of Pension payment order under the
Employees’ Pension Scheme, 95.
(iii) Authorisation of payment in inter-regional (involving actual transfer through
cash section) transfer of accounts.
(iv) Acceptance of past accumulations statement.
(v) Sanction and authorization of non-refundable advance on account of Housing
under Para 68-BB where the amount in each case exceeds Rs.25, 000/-.
(vi) Ensure prompt return of checklists to EDP and Audit dispatch of Form 23.
(vii) Preaudit of bills on all administration expenses.
(viii) Follow up action on audit reports.
(ix) Conducting of office inspection in respect of Sections under their charge. APFC
(A/Cs) will report RC (F &A) /Officer in charge of S.R.O.
 Duties of APFC (Administration)
(1) Work relating to Administration.
(2) Work relating to Vigilance.
(3) Work relating to Construction.
(4) CAT Cases.
(5) House Keeping.
(6) Stationery and Stores.
(7) P.G.S.
(8) Any other work relating to Administration and P.G.S.
He will submit the files directly to in-charge of the office.
 Duties of APFC (Cash)
In view of the technicalities of accounting involved in the maintenance of various cash
books, preparation of final accounts, preparation of Schedule of Receipt and
Payments, etc., it is essential that the responsibility for their proper maintenance
should be entrusted to an Assistant Provident Fund Commissioner. The A.P.F.C. will
not only ensure that the day to day entries in the cash books are correctly made but
also be responsible for monthly reconciliation between the cash books balances and
the balances in the Bank statement being made regularly every month. The A.P.F.C.
will also ensure the proper functioning of cash section in the Regional/Sub-Regional
Offices.
RECEIPT SIDE
Monitoring with the Banks:-
(i) To ensure prompt receipt of challans and statements from State Bank of India,
on due dates. Correspond with the Bank regarding delay in affording credits, interest
on S.B. rates on due dates, missing credits and non-receipt of challans.
Maintenance of Cash Books:-
(ii) To ensure daily reconciliation of receipts in Accounts Nos.1, 2,10,21 and 22 and
attest the schedule of receipts in respect of all sections.
(iii) Prompt rendition of schedule of receipts accounts sections by 10th of each
month, duly certified by A.P.F.C.
(iv) To take prompt action on rectification of erroneous credits. Non-receipts of
challans etc.
(v) To ensure periodical transfer including surplus funds in Administration
Accounts, other accounts and for investment promptly. (Such as Account No.1to 5, 10
& 11, 2 to 4, 2 to 8, 22 to 24, 21 to 25)
(vi) Proper preparation of monthly-classified summary of receipts and payments
under all cash and proforma accounts and prompt submission to Central Office.
(vii) Preparation of final accounts (Balance sheet) realization of interest on related
credits from State Bank of India.
(viii) Organise periodical meetings with State Bank of India authorities to sort out
the problems.
PAYMENTS SIDE
Maintenance of Cash Books etc.:-
(ix) To ensure proper maintenance of cash book (Cash ), Imprest Cash Book,
undisbursed pay Register etc., by the Cashier and attest the daily transactions.
(x) Proper maintenance of valuable documents register for prompt receipt and
disposal of Cheques/DDs received from employers and attest the entries.
(xi) To ensure proper reconciliation of Cash Books for accounts No.1, 2,10,21 & 22
and attestation of daily transactions.
Service to the Subscribers:-
(xii) To receive the payment scrolls for payments of PF/Pension/EDLI benefits/
Advances and transfer cases daily and ensure reconciliation of scroll Inward Register
and Cash Books.
(xiii) To sign the Cheques of Account No.1, 2,10,21 and 22 and prompt payment by
Money Order/Cheques.
(xiv) To receive the undelivered money orders and Cheques from Postal authorities
and send intimation to A/C Section.
(xv) To ensure prompt submission of all returns.
(xvi) To supervise the work of Cashier in disbursement of pay etc., and keep the
undisbursed amount under joint safe custody.
(xvii) To obtain funds from account No.5, 4,11 and 25 as and when need arises.
(xviii) To watch the proper observation of the procedure prescribed in the Manual of
Accounting Procedure by the Cash Section.
(xix) Any other item of work relating Cash Section assigned by RPFC/APFC (Cash)
will be under the overall control of RPFC (F & A)/ Officer in charge of SRO.
 Duties of APFC (Legal)
(1) Work relating to legal work of Enforcement and Recovery.
(2) Monitoring of Court Cases except C.A.T.
(3) Any other work relating to legal matters.
He will be under the overall control of Regional Commissioner (Enforcement &
Recovery)
 Duties of APFC (Computer)
In charge of Computerisation of the Region.
(2) In charge of MIS/Statistical Section.
(3) Any other work relating to computerisation in the Region.
 Duties of Enforcement Officers
1. (a) To bring under the purview of the Employees’ Provident Funds and
Miscellaneous Provisions Act, 1952 every establishment which attracts the
application of the Act by reason of requisite employment strength and its nature
of activity;
(b) To recommend the coverage of establishment under section 1(4) of the
Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 on the joint
request of the employer and the majority of the employees of the establishment
provided the establishment is not liable to implement the Act;
(c) To bring under the ambit of the Employees’ Provident Funds and
Miscellaneous Provisions Act, 1952, establishment participating in Common
Provident Fund in which one or more than one establishment is already covered
under the Act;
2. To secure full compliance by the employer of that establishment with the provisions
of the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 and
Schemes framed there under;
3. To attend to the problems of employers arising in the process of compliance and to the
grievances of employees including rendering service through the Service
Centre, if any set up, and where he cannot solve the problem or redress the
grievances, to report the case to the Regional Provident Fund Commissioner for
further action;
4. To conduct surveys when asked to, assess coverage potential to new categories of
establishment;
5. To supply various prescribed forms to the employers on their request and educate
them about their proper completion and punctual submission to the Regional/Sub-
Regional Office;
6. To report to the Regional Provident Fund Commissioner, evasion, abuse, violation,
defect or abnormality noted in the implementation of the Employees’ Provident Funds
and Miscellaneous Provisions Act, 1952 and Schemes framed there under;
7. To serve the warrant on the defaulting employer in recovery cases and attach and sell
the property of the defaulting employer and to assist the Recovery Officer.
8. To attend to prosecution cases;
9. To conduct the prosecution cases as Assistant Public Prosecutors.
10. To ensure that the establishment exempted under Section 17(1) / 17(1C) / 2(A) of the
Act / the establishment, where its individual/class of employees exempted under
paragraph 27 / 27A of Employees’ Provident Fund Scheme, 1952 or paragraph 28 of
Employees’ Deposit Linked Insurance Scheme, 1976 as the case may be, is
complying with the relevant provisions of the Act/Scheme and also the conditions
governing the grant of exemption stipulated by the appropriate Government or Central
Provident Fund Commissioner or Regional Provident Fund Commissioner, as the case
may be.
11. To serve summons/warrants on the accused in respect of prosecution cases launched,
to enable quick results in larger interests of the Organisation; and
12. To obtain the requisite documents or particulars or verification of facts, etc., that is
required by Regional Office/ Sub-Regional Office for rendering effective service by
keeping liaison between the establishment and the office.
13. All the Enforcement Officers are notified as Assistant Public Prosecutors.
14. To verify and certify the past accumulations dues transferable by the establishment
on account of application of the Scheme either due to coverage or on
cancellation of exemption.
15. To carry out such other functions as may be assigned to him/her by the competent
authority.
 Duties of Assistant Accounts Officers in the RO/SRO
Accounts branch including cash in a Regional and Sub-Regional Offices will be under
the charge of one or more Assistant Accounts Officer who will work under the
supervision of Assistant Commissioner in-charge of Accounts.
Their principal functions are to maintain, proper discipline, punctuality and
decorum among the staff and the section under their control.
To ensure: -
1. Proper and upto date maintenance of all the prescribed Registers and their
periodical scrutiny.
2. Prompt submission of weekly and monthly arrear reports the Regional
Commissioner/ Regional Provident Fund Commissioner (F & A)/Officer-in-charge of
Sub-Regional Office, through the Assistant Commissioner concerned.
3. Prompt receipt of all the prescribed forms, returns and reports from the covered
establishments, their proper scrutiny and prompt acceptance thereof.
4. Prompt follow-up action on the Schedule of Receipts and Schedule of payments
and proper and upto date maintenance of establishment-wise Demand-collection-
Balance register (Revised).
5. Preparation of Defaulters list for non-submission of returns/non-remittance of
dues and 6 its prompt submission to Enforcement Sections.
6. Prompt action in preparing the statement of belated remittances for levying
damages by P.D.Cell and also ensure the realization of interest due under Section 7Q
of the Act.
7. Maintenance of subscribers ledger account.
8. Secure completion certificate in Annexure-III/Original title deed/for perusal and
return in respect of all advances sanctioned under Para 68 B of the Scheme and
initiate recovery action, wherever such certificates have not been received.
9. Prompt preparation and issue of the member’s annual statement of accounts,
after due reconciliation in the manner provided in the Manual.
10. Prompt submission of statistical returns and other general work including
correspondence connected with the above items.
11. Prompt receipt of schedule from post office/bank on account of Pension cases
and proper maintenance of Audit Register, register for disbursement of Pension
through money order etc.
12. Form 3-A received from establishments are sent to EDP for operation of
Checklists.
13. Verification and return of checklists received from EDP Cell within three days of
its receipt.
14. The dispatch of Form 23 in respect of all the establishments for which Form 24
generated.
15. Watching of prompt receipt of Form 2 (revised) from establishments, and to
transmit to EDP cell for creation of database.
16. To sanction and authorize non-refundable advances except advances 68-H
(1A) and various non-refundable withdrawals under Para 68-B and 68-BB for which
the limit of authorization is restricted Rs.50, 000/- only (except 68-H (1A)).
Note:- In the case of refundable advance under Para 68-H(2) prior approval of the
Regional Provident Fund Commissioner should be obtained.
17. To scrutinize the final payment claims and submit the defective claims to
Assistant Provident Fund Commissioner/Officer-in-charge of Sub-Regional Office for
their rejection and return (after observing the guidelines prescribed).
18. To authorize transfer of accounts.
19. To authorize final payment claims upto the level of Rs. 50,000/- (wherever the
payment exceeds Rs.50, 000/- after due scrutiny, submission to Assistant
Commissioner (Accounts).
20. To sign payment scroll in respect of the claims authorised.
21. To attend queries of Internal Audit/Test Audit (statutory Audit).
22. Proper verification of data input sheet in respect of Form 10-D application under
Employees Pension Scheme'95.
23. Adhere other instructions contained in the EDP manual.
24. To attend such other functions as may be assigned by Regional
Commissioner/Regional Commissioner (F & A), Assistant Provident Commissioner or
Officer in charge of Sub-Regional Office.
 Duties of the Section Supervisors in the RO/SRO
1. To examine all receipt pertaining to his section and distribute them properly amongst
his staff;
2. To see whether any receipts are immediate, difficult or of special nature and if so, deal
with such receipts himself or give special instructions to the dealing assistant or clerk
so that their quick and efficient disposal takes place;
3. To ensure that all immediate receipts in his section are put up on the date of receipt,
all urgent receipts at least the next day and all ordinary receipts within 3 days, and to
ensure that in no case any receipt kept pending for over 7 days;
4. To scrutinise the notes and drafts of the dealing assistant and clerks, revise them, if
necessary, submit them to his immediate superior in cases where such submission is
called for;
5. To ensure that all approved drafts are issued promptly and that all office copies are
added to relevant files without delay;
6. To ensure, if necessary, by inspection of the tables and racks of the office staff, that
the entries made by them in the arrear reports are in order and that no papers or files
are overlooked;
7. To see that all periodical returns are received and issued well within the prescribed
dates;
8. To keep a note in his personal note book or desk calendar of important cases requiring
prompt action by a specified date, and to see that necessary action is taken in time;
9. To maintain a sectional note book containing important decisions for the purpose of
references and to ensure that entries in the book are made as soon as decisions are
taken;
10.To ensure that files on which action is complete are promptly indexed, stitched and
recorded;
11.To scrutinise the work diary, intersectional movement register, file register and all
other registers, once a week to see that their properly maintained, dated, initials being
appended at the close of each scrutiny;
12.To see that all papers, files, reference books, spare copies and other documents are
arranged properly and that unnecessary papers are weeded out periodically;
13.To check late attendance, maintain order and discipline, and to train, help and advise
his staff; review the work dealing assistant through work diary;
14.To see that all the work in his section is handled in a methodical manner, with due
regard to the need for economy in men, material and time, and suggest improvement
in methods of work wherever possible;
15.To ensure that all the important scheme forms are received in time and audited and
posted where necessary in accordance with the time schedule prescribed;
16.To receive all claims through Computerised inward register and maintain the
Computerised sheets daily indicating the position of claims settled, rejected, returned
and pending etc.;
17.To make sure by equitable distribution of work among the staff that all the applications
for advances/transfers and claims for final settlement are dealt with methodically,
speedily and disposed off within 30 days time limit prescribed. Wherever more
number of applications are received proper distribution among the staff of the section
should be resorted to ensure the timely settlement of accounts;
18.To maintain the annual accounts progress register ensure timely receipt of Form-3A
and cause the issue of annual accounts before the time limit;
19.To furnish weekly reports all work areas and maintain monthly progress registers as
per the format annexed duly verified and ensure the correctness of the entries in the
personal registers of the dealing hands’
20.To arrange for systematic and timely levy of damages, where due;
21. To ensure compilation of annual accounts of all the establishments and issue of the
individual statement of accounts of the members by the 30th September, each year;
22.To ensure the check lists received from the EDP Cell are sent back to EDP Cell for
generation of output reports and the Form-23 as and when generated are despatched
without any delay.
23.To ensure proper scrutiny, processing and finalization of all claims strictly in
accordance with the date of receipt including transfer applications, within the
prescribed time limit and in the process giving priority to the claims received from the
beneficiary of the deceased member;
24.To watch the receipt of utilisation certificate/documents in respect of 68B withdrawals
and initiate action of recovery in respect of all misuses;
25.To ensure the maintenance of returns/rejections of claims with the prescribed columns
and furnish the statement of rejected/returned claims to EDP Cell for data entry’
26.To ensure the proper compilation of weekly/monthly report and MIS reports and
submission within the due date;
27.To utilise various EPFO software by the user and to ensure proper handling of input /
output formats.
28.To give priority for disposal of all Death Claims and it’s monitoring on daily basis.
29.To perform any other function that may assigned to him from time to time by his
immediate superior or other superior officers.
 Duties of LDC/UDC/UDC (SG)/SSA in the Accounts sections
1) Scrutiny of the Returns and follow up action thereon.
2) Maintenance of Account under Employees’ Provident Fund/Employees’ Pension
Fund/Insurance Fund.
3) Maintenance of DCB Register, Returns watching Register, Nomination register etc.
4) Maintenance of basic Original document such as Form 9 (Revised) and Form-2
(Revised), Form-1 (IF).
5) Preparation and maintenance of Subscriber’s ledger account.
6) Verification of Schedule of Receipts (A/c 1,2,10,21,22) and preparation of
Defaulters list for non-submission of Returns/non-remittance of dues.
7) Preparation of statement for levy of damages on belated remittance of dues under
EPF/EPS/EDLI and to watch the realisation of penal damages.
8) Postings in the ledger account of the members towards PA dues, contribution,
interest and withdrawals etc. and reconciliation with relevant register.
9) Reconciliation of Form 3A/6A with that of Form 12A. Compilation of Annual
Accounts, preparation of Form 24 and Broad sheet preparation of ‘consolidated
Balance Compilation statement of the Subscribers’ annual statement of accounts.
10)Furnishing of data to EDP Cell for compilation of annual accounts and issue of
annual statement of accounts (F/23).
11)Payment of withdrawal/advances under various provisions of Employees’ Provident
Funds Scheme, 1952 within prescribed period of 30 days.
12)Settlement of accounts under EPF including payment from SRF, DRF, UCD
Accounts and Pension Fund within prescribed period of 30 days in respect of
claims complete in all respect.
13)Payment of benefits under Employees’ Pension Scheme, 1995 within prescribed
period of 30 days in respect of claims complete in all respect.
14)Payment of benefit under Employees’ Deposit Linked Insurance Scheme, 1976
within prescribed period of 30 days.
15) Maintenance of various registers-withdrawal register and Interest Suspense
A/c etc.
17) Transfer of Funds.
18. Audit.
19) Furnishing of statistical returns and other general work including
correspondence work connected with the above.
20) To handle various input / output formats of EPFO software, as a user in
Accounts Section.
21) Any other functions assigned by Regional Provident Fund
Commissioner/Office-in-charge of Sub Regional Office/Sub Accounts Office
from time to time.
Duties of LDC/UDC/UDC (SG)/SSA in the compliance section
1. Maintenance of establishment register falling in each circle.
2. Maintenance of centralized register for covered establishment, on close of each month
to arrive at the actual number of live establishments dealt in the office. Up-to-date
maintenance of Code Number Register in the section.
3. Close monitoring of compliance of all establishments including newly covered.
4. Maintenance of ‘History sheet in respect of each establishment. A ‘History Sheet’ is
an effective tool and serves for monitoring. It should necessarily be maintained for
each establishment in a Register Form so as to record the basic details of the
establishments with reference to coverage data, Form 5A, Bank accounts, default
position, penal/legal action initiated etc. Alternatively, the History Sheet may be
maintained along with the Coverage File.
5. Supply of guidelines to establishments seeking voluntary compliance.
6. Scrutiny of proposal/voluntary compliance applications received from establishments.
7. Issue of letter allotting the Code No. of establishments within three days, by fax and
speed post.
8. Allotment of EPFO business number to each establishment.
9. To ensure disposal of application for allotment of code number, a register should be
maintained in the prescribed manner.
10.The allotment of code number to an establishment with full details should be fed to the
computer so as to update the establishment master.
11.On assigning code number, simultaneously the accounts group should also be
earmarked so as to achieve the purpose and ensure compliance.
12.While accepting the Demand Draft along with the application for allotment of code
number, it is also necessary to collect the Form 9(Revised), 5,10, 12A upto the current
month and also nomination forms of the members.
13.The receipt of these documents should be entered into computer before its
transmission to accounts branch.
14.The coverage file should be reviewed and any wanting
information/documents/clarification in regard to membership or the wages etc. should
be obtained through correspondence and wherever required the establishment may be
asked to appear for the enquiry under Section 7A and the dispute settled.
15.Assisting the establishment in determining the dues to be deposited in different
accounts through Demand Draft. Filing of separate challans for each month.
16.A register to watch the conduct of 7A enquiries tills the assessment of dues should be
maintained. In addition separate register for current demand and arrear demand
should be maintained so as to extract the details of the amount assessed, amount
realised in each month.
17.Preparation of Annexure ‘A’ is the prime responsibility of Compliance Section. This
should be prepared carefully and where the visit of the Enforcement Officer to the
establishment is absolutely necessary and the defaulting establishments should
necessarily be included in the Annexure ‘A’. In addition, the requirement of accounts
branch, if any, should also be included. The Annexure ‘A’ should be prepared
preferably on weekly basis and provide the number of establishments at least 7
establishments per day. This will take care of the actual and effective inspection that
can be conducted by the Enforcement Officer. The establishments listed in the
Annexure ‘A’ should be supported by an authority letter for each establishment under
the signature of the Assistant Provident Fund Commissioner of the circle. No
Enforcement Officer is expected to visit the establishment without the authority letter.
There is no regular inspection of establishments by the Enforcement Officer. The
determination of dues under Section 7A also depends upon the receipt of Form 12-A
from the establishments. Wherever the default in submission of Form 12A is detected,
the Enforcement Officer should be directed to procure the same. It is the duty of the
Assistant Provident Fund Commissioner to procure 90 per cent of the Forms 12A due
from the establishments, either on voluntary compliance or through the Enforcement
Officer.
18.Registers such as Marginal Register,Recovery Register, Register of Prosecution,
Register of Tribunal cases, Register of 406/409, Register of Writ Petitions, Register of
BIFR cases, Register of Attachment/Release of Properties, Claim Petition Register,
Register on 8F cases, Register on 110CrPC cases are to be kept and updated.
19.Generation of reports on compliance from the computer.
20.Forwarding of letter and damages statements (including 7Q to the establishment).
21.Issue of summons, assessment order etc.
22.scrutiny of computerised reports with the assistance of Enforcement Officer before its
release.
23.To ensure prompt action in collecting the Form 12A through Enforcement Officer, after
15 days of issue of 7A orders letter to banker should be sent under Sec.8F wherever
due.
24.To ensure filing of complaints under Sec.406/409 of IPC.
25.Invoking the provisions of the Section 8B, issue of authority letters etc.
26.Transfer of current demand to arrear demand on first April of each year.
27.To assist the Assistant P.F. Commissioner in conducting minimum number (i.e.50) of
7A enquiries and also to assist the maintenance of DCB register at his level.
28.Pursue Court cases and furnishing parawise comments promptly.
29.To obtain the list of inoperative establishment and to follow it up through the
Enforcement Officer for securing compliance.
30.Identifying the closed establishment in the Computer under 8B category.
31.Furnishing of statistical data on various enforcement activities, submission of returns
and reports.
32. Tackling of defaulters: All the defaulting establishment should be got inspected for the
purpose of conduct of 7A enquiries. With reference to Forms 12A, (after due scrutiny
and acceptance) on the day of enquiry the assessment order is to be finalized,
irrespective of the fact that whether the employer appears or not. The Drill prescribed
for the conduct of 7A enquiry, maintenance of DCB Register and watching of
acknowledgement on 7A order etc. should be closely monitored by the Compliance
Section. After 15 days from the date of issue of 7A order the file should be reviewed
with reference to 7A register for follow up action. Action should be initiated under
Section 8F and to direct the Enforcement Officer to lodge a complaint under Section
406/409 for defaulting employees’ share of provident fund contributions. Depending
upon the gravity of the case all penal action should be initiated on due date and to
determine whether the dues are realizable or unrealizable.
33.Realisation of dues through Section 8F should be closely watched. Court cases and
prosecution cases should be pursued closely. All legal cases should be reviewed
every month. The data for ABP Return should be extracted only from the concerned
registers kept in the Compliance Section. These registers should be closed on
monthly basis under the signature of Assistant Provident Fund Commissioner. The
cases that are pending with the EPF Tribunal and Consumer Forum etc. are to be
examined for follow up action.
34.All Court cases should be attended by the Enforcement Officer and the Report
obtained for updating the History Sheet. At the end of each month a report from the
Enforcement Officer is required to be obtained to determine the follow up action taken
on the defaulters and realisation of current and arrear demand etc. Wherever the
penal damages and interest under Section 7Q are to be realized the Enforcement
Officer should be deputed and action initiated.
35.Unless the compliance is secured by the Compliance Wing it may not be possible for
the accounts branch to give compliance by issuing the Statement of Accounts etc on
due dates. Thus the successful functioning of an office is solely depending upon the
effective role of officials in the Compliance Wing.
 Duties of LDC/UDC/UDC (SG)/SSA in the Cash section
RECEIPT SIDE
1) Receipt of challans, Bank statements on due dates. Keep a watch on missing
credits and non-receipt of challans.
2) Preparation of all subsidiary Cash Book & prompt rendition of Schedule of Receipts
to the Accounts Sections.
3) Reconciliation of receipts in various accounts and proper maintenance of Cash
Books.
4) Adjustment of erroneous receipts and transfer from one account to another.
5) Proper maintenance of challans, Bank statements etc.
6) To watch realisation of interest on all Bank accounts and also penal interest on
belated transfer of funds from Base Branch to Link Branch and to pay Bank
charges.
7) To facilitate EDP to operate CRAS software and to handle its input & output
reports.
PAYMENT SIDE
1) Maintenance of Cash Book (Cash) and Cash Book (Bank)(Payment side).
2) Cheque books, Blank Money Order forms etc. Maintenance of valuable document
register for prompt receipt and disposal of cheques, Demand Drafts etc.
3) Preparation and rendition of all returns after ascertaining the details on receipt side.
4) Maintenance of Scroll Inward Register.
5) To ensure periodical transfers on due dates to other account and for investment.
6) Issue of cheque and Money Orders in all cases of authorization under the three
schemes.
7) Forwarding of paid duplicate copy of scroll to the Accounts Section.
8) Preparation of monthly reconciliation statement of all Cash Books.
9) Preparation of monthly-classified summary of Receipts and Payments in respect of
all accounts.
10)Preparation of Balance Sheets & Income & Expenditure Statement.
11)Receiving of undelivered MO/Cheques and forwarding of intimation to Accounts
Branch and watching recredit intimation.
12)Despatch of Cheques/MOs/Letters from Cash Section.
13)Disbursement of Pay & Allowances and maintenance of connected registers.
14)Watching of Money Order Acknowledgement receipts, etc., and correspondence
thereon.
15)Watching of payment of interest by Bank on belated credits.
16)To facilitate EDP to operate CPAS software and to generate Computerised
cheques / ECS through HOSOFT / CCPS softwares
 Duties of Accounts branch in Head Office
The accounts wing of the Central Office consists of various Sections viz., Banking,
Investments, Budget and Finance, Audit, Balance Sheet, Cash (Local), Pension and Group
Insurance etc., and their main functions are as follows;
1. Banking arrangements, Transfer of funds from one account to another, watching the
maintenance of Cash books in the Regional and Sub Regional Offices, Maintenance of
Cash books in Central Office for Account Nos.5,8, 9,11 and 25. And other summary
cash books, maintenance of proforma accounts of Interest Suspense Account, SRF,
DRF, Forfeiture and UCD Account. (Banking Section).
2. Investment of EPF, PF and EDLI fund, SPF, Pension Fund, Surplus Administration
fund and watching of Interest, declaration of interest under para 60 of the EPF
Scheme’1952, and acceptance of securities towards PF Dues, etc.,(Investment
Section).
3. Preparation of consolidated Budget proposals-Budget Estimate and Revised Estimate
of the Organization under EPF, EPS and IF re-appropriation of funds, watching of
expenditure etc., Pre-audit of expenditure of the Corporate Headquarters, Scrutiny of
proposals on matters having financial implications etc.,.(Budget and Finance).
4. Scrutiny and follow-up action on reports of Internal and Statutory Audit parties, issue of
clarification on the matters relating to the accounting procedures of the Employees
Provident Fund, Pension Fund and Insurance Fund (Audit Section).
5. Preparation of consolidated Annual accounts under EPF, PF and IF on the basis of the
Regional and Corporate Headquarters accounts. Matters connected with the Regional
Income and Expenditure Account and Balance Sheet. Scrutiny and follow up action
on the monthly classified summary of Receipts and Payments under various accounts
received from Corporate Headquarters and Regional Offices and Sub Regional
Offices.(Balance Sheet Cell).
6. Maintenance of Cash Book(Cash) and Cash Book(Bank) for Account Nos.4 and 24,
Investment of surplus monies in administration accounts, Drawal and Disbursement of
Pay and Allowances and other payment preparation of Receipt and Payment, Income
and Expenditure and Balance Sheet of the Central Office, follow-up of Audit Report of
Central Office. [(Cash)(Local)].
7. Processing of Pension papers of the Officers and Staff members and matters
connected with Group Insurance Scheme, SPF, Compassionate Fund, Staff
Benevolence Fund, Scholarship Scheme, etc., (Pension and GI Section).
3.2 Administrative & Financial Powers of the Central Board of Trustees
S.NO. ITEM FINANCIAL POWERS
DELEGATED BY CBT
REMARKS
1. To conduct study on
evaluation of the organisation
by outside agencies like the
Indian Institute of
management etc.
Full powers in respect of
Government organisation like
IIM/IIT/NPC with the
concurrence of internal Finance
of EPFO.
S.No.4 of part 1 of
existing schedule.
2. Advertisement & Publicity 1. Full powers in respect of
Advertisement / publicity
through DAVP with concurrence
of Internal Finance of EPFO.
2. Not exceeding of Rs. Ten
lakhs per annum in respect of
Advertisement / publicity
through private agencies with
concurrence of internal finance
of EPFO.
New item.
3. Purchase and installation of
computers.
Full powers with concurrence of
Internal Finance of Employees
Provident Fund Organisation.
Not below of Part 1 of
existing schedule.
4. Other items not mentioned
above.
Up to Monetary Ceiling of Rs.
Five lakhs with concurrence of
internal finance of EPFO. Such
sanction should be placed
before the next meeting of
Central Board of Trustees.
S.No. 5 of Part 1 of
existing schedule.
5. To sanction expenditure in
excess of the limits
prescribed above in emergent
cases subject to the condition
that such sanctions should be
placed before the next
meeting of the Central Board
of Trustee for ratification.
Full powers with concurrence of
Internal Finance of EPFO.
Delegated by Central
Board of Trustees in
its 118th meeting held
on 03-12-1988 Part 1
of existing schedule.
3.3 Administrative & Financial Powers of the Executive Committee
S.NO. ITEM FINANCIAL POWERS
DELEGATED BY CBT
REMARKS
1. Approval of estimates for
construction of office building
/ staff quarters.
Rs. Five crores in each case
where the work is executed
through Govt. Agencies with
concurrence of Internal Finance
of EPFO.
New item.
2. Approval for purchase of land Full powers in case of purchase New item.
or site for construction of
office building and staff
quarters.
through Govt. Agencies with
concurrence of Internal Finance
of EPFO.
3. Hiring of office
accommodation.
Full powers with concurrence of
Internal Finance of EPFO,
where the monthly rent exceeds
Rs. One lakh.
Resolution of CBT
circulated vide circular
dated 05.07.1990.
4. Repairs and alteration to
hired and requisitioned office
building.
Rs. Two lakhs in each case with
concurrence of Internal Finance
of EPFO.
New item.
5. Execution of petty original
works and special repairs to
buildings owned by the
Organisation including all
works and repairs in
connection with sanitary,
water supply and electric
installation to such buildings.
Rs. Twenty-five lakhs in each
case through Govt. Agencies
with concurrence of Internal
Finance of Employees
Provident Fund Organisation.
New item.
6. To appoint consultant,
Actuary, Auditors, Architect,
Specialist and to fix their
consultation fee, sitting and
traveling expenses.
Upto Rs. Five lakhs per annum
in each case excluding
reimbursement of actual
traveling expenses as per
entitlement with concurrence of
Internal Finance of EPFO.
New item.
NOTE : The Chairman of Executive Committee may exercise the above financial powers in
emergent cases subject to ratification by the Executive Committee in its next meeting.
3.4 Administrative & Financial Powers of the various Authorities of EPFO
SCHEDULE OF ADMINISTRATIVE & FINANCIAL POWERS
S.No. Nature of Powers Competent
Authority
Extent
(1) (2) (3) (4)
I. GENERAL POWERS
1. Re-delegation of powers to subordinate
authorities under Subpara(
3) of para 24 of the EPF
Scheme.
CPFC Full powers subject to a report to
the Board.
2. Declaring a Gazatted Officer as a
Head of Office.(D.F.P.R. – 14)
CPFC Full powers.
3. Designating an Officer as
Disbursing Officer [G.F.R. 2(xii)]
CPFC Full powers.
II. CREATION OF POSTS AND OTHER ESTABLISHMENT MATTERS
4. To create temporary posts in the * CPFC (i) Full powers to create group ‘C’ &
regular sanctioned categories and
scales of pay, subject to the
conditions laid down in para 23 of
the Scheme. (D.F.P.R. Schedule
III)
‘D’ posts for any specific period
subject to the following conditions :-
(a) The posts shall be created
strictly according to the norms
approved by the Board.
(b) The concurrence of the FA &
CAO of the Organisation is
obtained.
(ii) Full powers to create group ‘B’
posts in the regular sanctioned
categories and scale of pay for a
period not exceeding 2 years.
5. To sanction continuance of
temporary posts beyond the initial
sanctioned period.
Additional CPFC Full powers in respect of group ‘B’ ,
‘C’ & ‘D’ posts in Central Office
subject to admissibility and budget
provisions.
RC(RA) Full powers in respect of group ‘B’,
‘C’ & ‘D’ posts in the Regional
Offices subject to admissibility and
budget provision.
6. Conversion of temporary posts in
to Permanent ones.
CPFC Full powers to convert temporary
group ‘B’, ‘C’ & ‘D’ posts into
permanent one subject to the
observance of principles set out by
the Govt. – vide Ministry of Finance.
(Department of Expenditure
O.M.No. A.11019/6/75-EGI, dated
24th March,1976.
7. Conversion of temporary group ‘C’
&’D’ posts into permanent ones.
RPFC (RO) Full powers subject to observance of
the rules and instructions issued
from time to time.
8. To transfer staff and officers from
one Region to another or from
Central Office to Region or vice
versa.
CPFC Full powers.
9. To transfer employees in the grade
of Superintendents and other
equivalent on lower cadres from
Central Office to Regional / Sub-
Regional Office.
Additional CPFC Full powers subject to instructions
that may be issued from time to
time.
10. To transfer employees in the grade
of EO/AAO and other equivalent or
lower cadres from one Region to
another.
RC (RA) Full powers subject to the
instructions that may be issued from
time to time.
11. Power to transfer employees within
his jurisdiction.
RPFC (RO) Full powers upto the level of
EO/AAO [including PFI (Gr.I)] and
equivalent posts subject to the
observance of the instruction issued
by the Central Office / govt. from
time to time.
12. Deputation of Officers outside the
department.
CPFC Full powers subject to the condition
that sanction of the appointing
authority for filling up of the
consequent vacancies shall be
obtained.
13. Deputation of Officers for training
in India.
CPFC Full powers subject to the condition
that sanction of the appointing
authority for filling up of the
consequent vacancies shall be
obtained.
14. (i) To allow deputation of
employees up to the cadre of
Superintendents and other
equivalent cadres outside the
Organisation.
Additional CPFC Full powers subject to the
instructions that may be issued by
the Govt. / C.B.T./ CPFC from time
to time.
ii) To allow deputation of
employees upto the cadre of
EO/AAO and other equivalent
posts outside the Organisation.
RC(RA) Full powers subject to the
instructions that may be issued by
the Govt. /CBT/CPFC from time to
time.
15. To alter the date of birth recorded
in the service book in the case of
clerical errors in respect of nongazatted
Officers.
Addl. CPFC
RC (RA)
Full powers in respect of the staff in
the Central Office.
Full powers in respect of the staff in
the Regional Offices.
16. To sanction investigation of claims
for arrears of pay etc. subject to
the restrictions laid down in Rule
83 & 87 of G.F.R.
CPFC
RPFC (RO)
RPFC-II
SRO/ADM
Full powers.
Full powers in respect of all
employees upto the level of APFC.
Full powers for all employees up to
the level of AAO/EO.
17. Counting of period of suspension
on re-instatement with forfeiture of
allowance.
CPFC Full powers.
18. Forwarding of applications from
officers for jobs outside the
Organisation.
CPFC Full powers.
Additional CPFC Full powers in respect of all officers
up to the level of RPFC(Gr. II) in the
Central Office subject to instructions
that may be issued from time to
time.
RC(RA) Full powers in respect of all officers
up to the level of RPFC(Gr. II) in the
Regional Offices subject to the
instructions that may be issued from
time to time.
RPFC(RO/SRO/ADM) Full powers in respect of all Group
‘B’ ‘C’ & ‘D’ posts subject to the
observance of the instruction issued
from time to time.
APFC(SRO/ADM.) Full powers in respect of all
employees upto the level of
Assistants / Head Clerks subject to
the instructions issued from time to
time.
19. To grant permission for
prosecuting higher studies.
CPFC Full powers.
RPFC(RO) Full powers up to the level of APFC
subject to instructions issued from
time to time.
RPFC(SRO/ADM) Full powers up to the level of
EO/AAO/Supdts. and equivalent
post subject to instructions issued
from time to time.
APFC(SRO/ADM) Full powers in respect of the
employees up to the level of
Assistants/ Head Clerks subject to
the instructions issued from time to
time.
20. To issue no objection certificate for
obtaining international passport.
CPFC Full powers.
Additional CPFC Full powers up to the level of APFC
and other equivalent posts in the
Central Office.
RC(RA) Full powers up to the level of APFC
and other equivalent post in
Regional Offices.
RPFC(RO) Full powers in respect of all group
‘C’ & ‘D’ employees and for
AAOs/EOs subject to the
observance of the instructions
issued in this regard by the
CPFC/Govt. from time to time and
obtaining of Vigilance clearance.
21. To permit an employees to attend
meetings and conferences within
India and to treat him as on duty in
accordance with the rules
applicable to similar Central Govt.
servants.
CPFC Full powers.
22. Authorizing an employee to
proceed on duty to any part in
India.
CPFC/RPFC(RO) Full powers.
Full powers for attending pending
court cases, enquires, departmental
proceedings in respect of
employees and officers working in
the Regions.
RPFC (SRO/ADM) Full powers for attending
departmental enquiries
departmental examination etc.
23. To sanctioning undertaking of
journey of an official of his office
outside his Region for giving
evidence in court case (connected
with EPF Law) as a witness for the
EPF Organisation.
RPFC(RO/SRO/ADM) Full powers.
24. Permission to Group ‘A’ Officers to
attend Seminars, Committees,
Councils etc. in India.
CPFC Full powers.
III. APPOINTMENT / TERMINATION OF APPOINTMENT
25. Appointment of substitute in Place
of an absentee on quarantine
leave.
CPFC To the extend delegated in Finance
Ministry’s O.M.No. F.7(40)/E.10/55,
dated 29th September, 1955 in
respect of posts for which he is the
appointing authority.
26. (a) To permit retention of lien. CPFC Full powers.
(b) To suspend lien under F.R. 14 CPFC Full powers.
(c) To transfer lien on a post (FR-
14B)
CPFC Full powers.
27. To make appointment to all group
‘B’ posts and group ‘A’ posts of
APFC.
CPFC Full powers.
Note – If at any time the post of
CPFC is lying vacant, the powers of
making appointments vested in the
CPFC may be exercised by the
additional CPFC.
28. Powers to make appointment. Additional CPFC Full powers in respect of
Superintendents, Hindi Translator
(Gr. I), Jr. Accounts Officer,
Personal Assistant to FA and CAO
and Additional CPFC and Research
Assistant in the Central Office.
RC (RA) Full powers in respect of EOs/AAOs.
29. To make appointment to all group
‘C’ and ‘D’ posts.
RPFC (RO)
RPFC (LA)
Full powers.
Full powers.
30. Appointing an employee of the
Organisation to officiate in more
than one post and fixing (a) his pay
in subsidiary posts and (b) the
amount of compensatory
allowance to be drawn by him
CPFC Full powers provided that he has
power to appoint the employee
permanently to each of the post
concerned.
(F.R. 49)
31. Recruitment of a person below 18
years of age to clerical post.
CPFC Full powers for relaxation up to one
year.
32. Appointment without reference to
Employment Exchange of a
son/daughter / near relative of an
employee of the Organisation who
dies in harness leaving his family
in indigent circumstances.
CPFC/ RPFC (RO) Only in deserving cases where the
family of a deceased employee
stands in need of immediate
assistance on account of his sudden
death, there being no other earning
member of the Family.
33. Appointment without reference to
the Employment Exchange of such
persons as had ceased to be in
service on the ground that they
failed resume duty after the expiry
of the maximum period of
extraordinary leave admissible to
them as temporary employees.
CPFC/ RPFC(RO) Full powers subject to the conditions
that the made of recruitment through
the Employment Exchange should
be dispensed with only if the initial
appointment was regular. The reentry
of employee in service will be
treated as fresh appointment.
34. Dispensing with a medical
certificate of fitness before a
appointment to the Organisation in
individual cases (F.R. 10)
CPFC Full powers in the case of nongazatted
employees.
35. To accept in the case of female
candidate medical certificate from
female medical practitioner.
[RPFC
(RO/SRO/ADM)
APFC (SRO/ADM)
Full powers.
Full powers up to the level of
AOs/AAOs/EOs and other
equivalent posts.
36. To transfer an employee from one
post to another.
CPFC
RPFC (RO)
Full powers.
Full powers in respect of all group
‘C’ & ‘D’ posts, to transfer a person
from one post to another post in an
identical cadre for a period of one
year subject to the observance of
the instructions issued from time to
time.
37. To retain a non-govt. employee of
the Board in service after the age
of 55 not beyond the age of 55 but
not beyond the age of 60.
CPFC With the prior approval of the
Central Board and provident
extensions are granted up to one
year at a time.
38. (i) Accepting resignation of an
employee o the Organisation.
Appointing Authority Full powers in accordance with rules
/ instructions.
(ii) Permitting withdrawal of
resignation.
Ditto Ditto
39. To declare an employee to be a
ministerial servant.
CPFC Full powers.
IV. LEAVE
40. To sanction Casual Leave Branch Officer Full powers in respect of Group ‘C’ &
‘D’ employees.
Immediate Superior
Officer
In respect of other subordinate
officers.
41. To forfeit leave for late attendance. Ditto Ditto
42. To condone late attendance Ditto Ditto
43. Grant of all kinds of leave to
officers where officiating
arrangements are not necessary.
CPFC
RPFC (RO)
Full powers.
Full powers to grant all kinds of
leave other than special disability
and study leave.
44. To grant any kind of leave (other
than special disability leave) to the
employee.
CPFC Full powers for any period.
Additional CPFC (i) Full powers in respect of Officers
and staff of the Central Office up to
the rank of APFC (Gr.I)
(ii) Full powers for grant of Casual
Leave in respect of RPFCs of all
grades posted in the Central Office.
(iii) EL up to 10 days in respect of
RPFCs of all grades posted in the
Central Office.
RC (RA) (i) Full powers for grant of CL in
respect of RPFCs of all grades
posted in the Regional / Sub-
Regional Offices.
(ii) EL up to 10 days in respect of
RPFCs of all grades in the Regional
SROs.
RPFC (RO) Full powers in respect of officers and
staff of the Regional Office.
RPFC/APFC, SRO Full powers in respect of officers and
staff of the Sub-Regional Office.
APFC (Adm.) Full powers in respect of all group ‘C’
and ‘D’ posts subject to admissibility.
45. Permitting an employee of the
Organisation on leave to return to
duty before the expiry of leave.
The Authority, which
sanctioned the leave.
Full powers.
46. Extending leave Ditto Full powers
47. Granting special disability leave CPFC/ Appointing
Authority
Full powers.
48. Extension of leave to cover
overstays
CPFC Full powers.
49. To require medical certificate of
fitness before return from leave on
medical certificate in cases in
which he is authorized to grant
leave.
CPFC
RPFC (RO)
SRO/ADM.
APFC (SRO/ADM.)
Full powers.
50. Grant of leave to an employee of
the fund declared medically unfit to
CPFC Full powers.
return to duty.
53. Combination of holdings with leave
& joining time.
CPFC Full powers.
54. To grant special CL on occasions
like Bandh, Curfew etc. or for
participating in sports activities etc.
CPFC Full powers.
V. PAY AND ALLOWANCE, FEES AND HONORARIUM
55. To fix initial pay at a higher stage
than the minimum of a grade of a
post which he is empowered to
create (FR. 27)
CPFC Full power.
56. Power to fix pay of an officiating
employee at an amount less than
that admissible under the rules (FR
35)
CPFC Full powers in respect of the posts
for which he is the appointing
authority.
57. Granting of special pay to the
machine operators (including group
‘D’) engaged on operating
Gestetner Machines of the EPF
Organisation.
CPFC Full powers subject to the condition
contained in the Ministry of Finance
(Deptt. of Expenditure) O.M. No. E
9(42 Estt.) III/61, dated 8th
December,1961 as modified from
time to time.
60. Grant of special pay to Cashier /
U.D. C.s. of the EPF Organisation
G.I.D. (6) below F.R. 9(25)
CPFC Full powers subject to the rules and
instructions regarding grant of such
special pay laid down by the Central
Govt. from time to time for this
purpose.
64. Granting pre-mature increments in
a time scale (FR 27)
CPFC Full powers.
65. Allowing an employee to count for
increments period of extraordinary
leave taken otherwise than on
Medical Certificate (FR 26)
CPFC Full powers.
66. Powers to allow crossing of E.B in
respect of APFC (Gr. I)
CPFC Full powers.
67. Sanctioning of the fitness to cross
E.B. prescribed in a time scale
(FR. 25)
CPFC Full powers in respect of the posts
for which he is the appointing
authority.
Additional CPFC Full powers in respect of Supdt. /
Hind Translator (Gr. I) /Jr. Accounts
Officer / P.A. to F.A. & CAO and
Additional CPFC and Research
Assistant in the Head Quarters
Office on the recommendation of the
DPC subject to the conditions that in
case of with holding of EB the file will
be submitted to CPFC for
concurrence.
68. To sanction the undertakings of
work for which an honorarium is
offered and the grant or
acceptance of honorarium, [FR
46(B)]
CPFC Full powers up to a maximum of Rs.
2,500 in each case subject to a
report to the Board of Trustee (in
case of recurring honorarium this
limit applies to the total of the
recurring payments made to an
individual in a year).
69. To sanction undertaking of work for
which a fee is offered and the
acceptance of the fee (SR. 11)
CPFC Full powers up to a maximum of Rs.
3,000 in each case. In the case of
recurring fee this lime applies to the
total of the recurring payments made
to an individual in a year.
Additional CPFC Full powers up to a maximum of Rs.
2,000 in each case in respect of all
officers upto the level of RPFC (Gr.
II) in the Central Office. In the case
of recurring payments made the limit
applies to the total of the recurring
payment made to an individual in a
year, subject to instructions that may
be issued from time to time.
RC (RA) Full powers up to a maximum of Rs.
2,000 in each case in respect of all
RPFCs (Gr.II) in the Regional / Sub-
Regional Offices. In the case of
recurring payments made, the limit
applies to the total of the recurring
payment made to an individual in a
year, subject to instructions that may
be issued from time to time.
72. Authorizing drawal of pay and
allowances for a period of not
exceeding two months for a fresh
recruit to Organisation without
Medical Certificate of Health (G.I.D
Below F.R. 10)
CPFC Full powers in respect of all Group
‘B’ ‘C’ and ‘D’ posts and Group ‘A’
post up to the level of APFC.
VI. ADVANCES TO THE EMPLOYEES OF THE BOARD
74. To sanction House Building
Advance.
CPFC Full powers.
75. To sanction advances for the
purchase of conveyance subject to
the conditions laid down in G.F.R.
[GFR 191(1) and (2)]
CPFC Full powers subject to budget
provision.
76. To re-delegate the powers in item
No. 75 to a subordinate authority
which has power to appoint an
employee in respect of that grade
CPFC Full powers.
of employee.
77. Extending the time within which
purchase of conveyance should be
completed (GFRs Note 1 below
Rule 196 with Rule 211)
CPFC To extend in exceptional cases the
prescribed time limit of one month to
two months from the date of drawal
of advance.
81. Fixing the rate at which the
advance of pay would be
recovered from the subsistence
allowance. (GFR- GID below 225)
CPFC Full powers.
84. Fixing festival occasions on which
festival advance will be allowed.
(GFR – GID (1) below Rule 236)
CPFC Full powers.
VII. TRAVELING ALLOWANCE
94. To permit a Group ‘D’ employee to
draw higher (intermediate) class
fare when accompanying an officer
which provides no 2nd class
accommodation.
CPFC Full powers.
95. To act as competent authority
under SR 42 & 190.
CPFC Full powers.
100. To countersign TA bill of Officers CPFC Full powers (including his own case).
Additional CPFC Full powers up to the grade of RPFC
(Gr. II) working in the Central Office.
101. To extend the time limit of six
months and one month within
which the members of the family of
a transferred employee may be
treated as accompanying him in
individual cases attendant with
special circumstances.
CPFC Full powers.
Additional CPFC Full powers in respect of all offices
upto the level of RPFC(II) working in
the Central Office.
RC (RA) Full powers in respect of all officers
up to the level of RPFC (Gr.II)
working in the Regional and Sub-
Regional Offices.
102. To declare who shall be the
controlling officer and to make rule
for his own (SR 191)
CPFC Full powers.
103. Powers to make rules for the
guidance of the controlling officers.
(SR 195)
CPFC Full powers.
VIII. LEAVE TRAVEL CONCESSION
104. Permitting change of Home Town
for purpose of LTC.
CPFC Full powers except that the powers
shall not be exercised by the Central
Provident Fund Commissioner in
respect of his own case.
Additional CPFC Full powers up to the grade of RPFC
of (Gr. II) working in the Central
Office.
RC (RA) Full powers up to the grade of
RPFC(Gr. II) working in the Regional
& Sub-Regional Offices.
105. Relaxation of time limit of six
months between commencement
and completion of the journey by
the family of the employee for
entitlement of LTC.
CPFC Full powers to the conditions
specified in the Government of India
O.M. No. 43/10/5/Estt(A), dated 11th
April,1958 as amended from time to
time.
Additional CPFC Full powers up to the grade of RPFC
(Gr.II) in the Central Office.
RC (RA) Full powers up to the grade of RPFC
(Gr.II) working in the Regional &
Sub-Regional Offices.
106. To permit the change of declared
place of visit in respect of the LTC
facility availed by the staff /
officers.
CPFC Full powers.
Additional CPFC Full powers in respect of all officers
up to the level of RPFC (II) working
in the Central Office, subject to
instructions that may be issued from
time to time.
RC (RA) Full powers in respect of all officers
up to the level of RPFC(Gr.II)
working in the Regional & Sub-
Regional Offices, subject to
instructions that may be issued from
time to time.
IX. JOINING TIME
107. Permitting the calculation of joining
time by a route other than that
which travelers ordinarily use (SR
296)
CPFC Full powers.
108. Extending joining time on certain
conditions within a maximum of 30
days in case other than that of
gazatted officers (SR 302)
CPFC Full powers.
X. MEDICAL ATTENDANCE
109. Reimbursement of Medical
expenses as admissible under the
C.S.(M.A.) Rules,1944 as
amended from time to time.
CPFC Full powers in respect of all officers
and staff including himself.
110. Reimbursement of medical
expenses in relaxation of medical
CPFC Same powers as are delegated by
the Government of India to the Head
attendance rules. of Departments from time to time.
Additional CPFC Same powers as are delegated by
the government of India to the
Central Commissioner at present in
respect of group ‘B’ , ‘C’, and ‘D’
employees working in the Central
Office.
RC(RA-III) Same powers as are delegated by
the government of India to the
Central Commissioner at present in
respect of group ‘B’, ‘C’ & ‘D’
employees working in the Regional
& Sub-Regional Offices.
XI. CONTINGENT AND MISCELLANEOUS EXPENDITURE
111. (i) To sanction permanent
advances (GFR) 90(i)
CPFC Full powers subject to the conditions
prescribed under rule 90 of GFR.
Additional CPFC Full powers in respect of Central
Office subject to conditions
prescribed under rule 90 of GFR.
RC (RA) Full powers in respect of Regional
SROs subject to the conditions
prescribed under Rule 90 of GFR.
(ii) To sanction contingent recurring
charges subject to the limits laid
down in para 24 of the Scheme.
CPFC Up to the budget provision for such
purposes.
112. To sanction contingent nonrecurring
and recurring expenditure
subject to the limits laid down in
para 24 of the Scheme.
CPFC Up to Rs. 25,000 non-recurring
expend in each case and up to Rs.
10,000 recurring expenditure per
annum in each case subject to
availability of budget provisions.
114. To sanction non-recurring &
recurring contingent charges for
the purpose of Stationary &
Printing.
CPFC Full powers subject to the stipulation
that the purchase of stationery and
printing will be done at the
competitive rates by obtaining
quotations.
116. Repairs and alterations to rented,
hired, and requisitioned buildings.
CPFC Rs. 20,000 p.a. non-recurring & Rs.
5,000 p.a. recurring.
117. Maintenance of office building and
residential quarters owned by the
Organisation.
CPFC Full powers for incurring expenditure
as per estimates approved by the
CPWD or Government / Semi-
Government agencies.
118. To sanction expenditure in
connection with civil works.
CPFC Rs. 1,00,000 in each case as per
estimates approved by the CPWD /
Government agencies.
119. Hiring of accommodation for the
Headquarters, Regional and other
CPFC Rs. 50,000 per month in all cities
where the offices of the EPF
offices. Organisation are located subject to
the following conditions:-
(a) Where the CPWD operates,
it shall invariably be
consulted as to the
reasonableness of the rent.
(b) Where the CPWD does not
operate, the authority hiring
the accommodation should
avail of the assistance of the
local Public Works
Department or Rent Control
Authority or State Revenue
Department and obtain a
certificate of reasonableness
of rent from such local
authorities.
(c) Where the accommodation is
hired exclusively for office,
the area of the
accommodation shall not
exceed what is admissible by
more than 20 percent.
120. For purchase and installation of
Computers in the Hqrs., Regional
and Sub-Regional Offices.
CPFC Upto the extent of Rs. Seven lakhs
in respect of main computer System
and Rs. Four lakhs for each
category of Peripherals in each case
in consultation with the Internal
Financial Advisor.
126. (i) Fees to barristers, pleaders,
arbitrators and umpires
CPFC Full powers in respect of fees to
government pleaders appointed by
the Ministry of Law under clause (a)
of Rule 8-B of order XXVII of the
First Schedule to the code of Civil
Procedure, 1908 ( 5 of 1908) or of
State Law Officers, where the fees
payable are in accordance with the
scales of fees fixed by the High
Courts or the State Government or
any law for the time being in force or
are settled or determined by the
Ministry of Law, as the case may be.
(ii) (a) Upto Rs. 1,000 in each case
in the High Courts of Bombay,
Calcutta and Madras.
(b) Upto to Rs. 800 in each case in a
High Court other than the High
Courts of Bombay, Calcutta and
Madras.
(c) Upto Rs. 200 for a case in any
other Court.
(iii) Full powers in respect of fees of
Advocates whose names are borne
on the panel approved by Law
Ministry for any Court other than the
High Courts of Bombay and Calcutta
unless special fees exceeding fees
admissible under the mentioned
schedule of fees are claimed.
(iv) In respect of fees of advocates
whose names are borne on the
panel approved by the Law Ministry
for engagement in the High Courts
of Calcutta and Bombay unless
special fees exceeding fees
admissible under the sanctioned
schedule of fees are claimed.
(ii) Other legal charges [Item No. 9(ii)
Annexure Schedule V DFPR]
(a) Law suits or prosecution cases
(b) Arbitration cases
CPFC
CPFC
Full powers in cases where he is
authorized to sanction the institution
of the suit or prosecution in other
cases Rs. 5,000 in each case.
Full powers where he is vested with
the powers to refer cases to
Arbitration otherwise Rs. 10,000 in
each.
130. To incur expenditure on Training
Schemes
CPFC Upto Rs. 25,000 in each case.
131. Payment of Course fee for
deputing employees to training
institutions outside the EPF
Organisation but within his
jurisdiction.
Additional CPFC Up to Rs. 10,000 in each individual
case in the Central Office.
RC (RA) Upto Rs. 2,500 in each individual
case in the Regional and Sub-
Regional Offices.
132. To sanction expenditure for
maintenance of Lifts
CPFC Full powers.
Full powers.
XII. WRITE OFF LOSSES
133. Power to write off losses: -
(i) Irrecoverable losses of stores or public CPFC (i) Rs. 10,000 for losses of stores
money (including loss of Stamps)
(ii) Loss of irrecoverable loans and advances
(The power to write off losses as mentioned
in (i) and (ii) above may be exercised by
CPFC provided that: -
(a) The loss does not disclose a defect in
rules or procedure the amendment of
which requires the orders of the
higher authority.
(b) There has not been any serious
negligence on the part of the
employee which may call for
disciplinary action by a higher
authority)
(Schedule VII, DFPR)
CPFC
not due to thefts fraud or
negligence.
(ii) Rs. 5,000 for other cases.
Rs. 2,000.
XIII. MISCELLANEOUS
136. Sale by auction or otherwise on the interest
of the Board of unserviceable stores and
perishable articles.
CPFC Full powers in respect of
unserviceable and obsolete stores
and articles the value of which he is
competent to write off subject to the
condition that where the sale results
in a loss exceeding Rs. 1,000 in
such case a report must be made to
the Board.
137. Condemnation and disposal of office
machines including typewriters
CPFC Full powers in accordance with the
orders of the Central Govt. in this
behalf issued form time to time.
138. To order destruction of records CPFC Full powers.
139. Where the CPFC requires factual information
of general nature in individual cases not
relating to policy or relaxation of rules he
may make reference to other Ministries /
Departments direct instead of routing such
references through the Ministry.
CPFC Full powers.
140. Power of Suspension and imposition of minor CPFC Full powers in respect of APFCs.
penalties under clause 7(i) to (iv) of EPF
Staff (Classification Control and Appeal)
Rules, 1971
142. Acceptance of surely bonds to be executed
by the employees of the fund for handling
cash, stores etc.
Additional
CPFC
Full powers in the Central Office.
RC (RA) Full powers for the Regional & Sub-
Regional Offices.
143. Directing service association to submit
audited statement of accounts every year
under para 5(e) of the CCS (Recognition of
Service Associations) Rules, 1959 to CPFC.
CPFC Full powers.
144. To act as the prescribed authority for the
purposes of rules 18(2) & 18(3) of the CCS
(Conduct) Rules, 1964 in the case of all
officers and staff of the EPF Organisation
except for himself.
CPFC Full powers.
Additional
CPFC
Full powers in respect of Accounts
Officers and other officers of
equivalent grade and
Superintendent and other equivalent
posts in the Central Office.
145. Directing the staff council, where there is no
disagreement between the staff
representatives and the senior officers to
submit its proceedings to the CPFC.
CPFC Full powers.
146. To sanction advance from the SPF to the
employees and officers.
CPFC Full powers.
147. Forwarding of application for allotment of
motor vehicles from Govt. quote direct to the
Ministry concerned instead of routing through
the Admn. Ministry.
CPFC Full powers.
148. Providing Secretarial assistance to the DPC
constituted for Class I and Class II Officers.
CPFC Full powers.
149. To grant recognition to staff Associations CPFC Full powers subject to the conditions
laid down in Ministry of Home
Affairs O.M. No. F 24/23/57/Estt.(b)
dated 3rd March,1959 are satisfied.
150. To issue instructions for guidance of sub
ordinate authorities in the matter of
contingent expenditure.
CPFC Full powers.
152. To sanction on the renting of accommodation
in accordance with regulation subject to the
conditions laid down in Appendix 10 of the
GFR Vol. II (GFR 144)
CPFC Full powers for a period not
exceeding one year.
153. To prescribe the form of surely Bond to be
executed by an employee of the fund for
handling cash stores etc.
CPFC Full powers.
FINANCIAL POWERS DELEGATED TO THE C.P.F.C. AND OTHE OFFICERS
Sl.
No.
Items Financial
Powers
delegated by
the C.B.T. to
the CPFC
Financial Powers delegated by the CPFC Remarks
1. To sanction
permanent
advances
under Rules
90 of GFR
Full powers
subject to the
conditions
prescribed
under Rule 90
of GFR
1.Addl.CPFC
/ Director
(NATRSS)
2.RPFC
(RO/ASD)
3.RPFCADM
4.Dy.
Director
(ZTIs)
Full powers in respect of
Head quarters/Zonal
Offices/NATRSS subject to
the conditions prescribed
under Rule 90 GFR
Full powers in respect of
RO/SRO/ZTIs /NATRSS
subject to the conditions
prescribed under Rule 90 of
GFR.
Sl.No.111(i) of XI of
Part –II of Existing
Sch.
2. To sanction
expenditure
on
contingent
recurring
and nonrecurring
items
subject to
the limits
laid down in
para 24 of
the
scheme:-
(i)Furniture
and Fixture
purchase
and its
repairs
(i)Full powers
with
concurrence of
Internal
Finance of
EPFO and
subject to the
budget
provision.
1.Addl.CPFC
/Director
(NATRSS)
Up to Rs.2 Lakhs Per
annum for recurring and Rs.
2 Lakhs in each case for
non-recurring items for
Head Office /Zone/NATRSS
subject to observance of
GFR Provisions and
instructions issued from
time to time in this regard, in
consultation with the
Internal Finance and
availability of budgetary
provision.
2.RPFC
(RO/ASD)
3.RPFCADM
(NATRSS)
4.Dy.
Director,
(ZTIs)
5.RPFC
(SRO/SAO/A
DM)
6.APFC
(SRO/SAO/A
SD/ADM)
7. APFC
(ADM)
(NATRSS/
ZTIs)
Up to Rs.1 Lakh Per Annum
for recurring and Rs.1 Lakh
in each case for nonrecurring
items for Head
Office/Region/ZTIs/NATRS
S subject to observance of
GFR Provisions and
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
availability of budgetary
provision.
Up to Rs.50, 000 Per
Annum for recurring and
Rs.50, 000 in each case for
non-recurring items for
RO/SRO/SENIOR
ADMINISTRATIVE
OFFICER subject to
observance of GFR
Provisions and instructions
issued from time to time in
this regard in consultation
with the Internal Finance
and availability of budgetary
provisions.
Upto Rs.20, 000 Per Annum
case for recurring and
Rs.20, 000 in each case for
non-recurring items for HQ.
/RO/SRO/
SAO/NATRSS/ZTIs subject
Sl.No.111(ii) &112
of XI of Part –II of
existing Sch.
(i)Sl.No.113(i) of XI
of Part –II of
existing Sch.
(ii) Office
equipments
(ii)Full powers
with
concurrence of
Internal
Finance of
EPFO and
availability of
budgetary
provisions
1.Addl.CPFC
/
Director,
(NATRSS)
Upto Rs.2 Lakhs Per
Annum for recurring and
Rs.2 Lakhs in each case for
non-recurring items for
Head Office/Zone
/NATRSS subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
(ii) Sl.No.113 (ii) of
XI of Part II of
existing Sch.
2.RPFC
(RO/ ASD)
3.RPFCADM
(NATRSS)
4.Dy.Director
,
(ZTIs).
5.RPFC
(SRO/SAO/
(ADM)
Upto Rs.1 Lakh Per Annum
for recurring and Rs.1 Lakh
in each case for nonrecurring
items for Head
Office/Region/ZTIs
/NATRSS subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Up to Rs.50, 000 Per
Annum for recurring an
Rs.50, 000 in each case for
non-recurring items for
RO/SRO/SAO subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provisions.
6.APFC
(ASD/ SRO
SAOADM)
7.APFCADM
(NATRSS/Z
TIs)
Up to Rs.20, 000 Per
annum case for recurring
and Rs.20, 000 in each
case for non-recurring items
for HQ/ATI’s/RO/
SRO/ SAO/NATRSS subject
to instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
(iii) Other
Items
(iii) Full powers
with
concurrence of
Internal
Finance of
EPFO
1.Addl.CPFC
/
DIRECTOR
(NATRSS)
Up to Rs.50, 000 Per
Annum for recurring and
Rs.25, 000 in each case for
non-recurring items for
Head office/Zone/NATRSS
subject to instructions
issued from time to time in
this regard in consultation
with the Internal Finance
and Availability of budgetary
provision.
(iii) Sl. No. 113 (iii)
of XI of Part –II of
existing Sch.
2.RPFC
(RO/ASD)
3.RPFCADM
(NATRSS)
4.Dy.Director
,
(ZTIs).
Up to Rs.25, 000 Per
Annum for recurring and
Rs.15, 000 in each case for
non-recurring items for
Head Office/Region/ZTIs/
NATRSS subject to
instructions issued to
instructions issued to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
5.RPFC
(SRO/
SAO/ADM)
Up to Rs.20, 000 Per
Annum for recurring and
Rs.10, 000 in each case for
non-recurring items for
RO/SRO/SAO subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provisions.
6.APFC
(ASD/SRO/S
AO/ADM)
7.APFCADM
(NATRSS/Z
TIs)
Up to Rs.10, 000 Per
Annum for recurring and
Rs.5, 000 in each case for
non-recurring items for
HQ/ZTIs/RO/SRO/SAO/NA
TRSS subject to instructions
issued from time to time in
this regard in consultation
with the Internal Finance
and Availability of budgetary
provision.
3. Purchase of
stationary
through
Central/Stat
e Govt.
Stationary
Department
/ agencies
including
Super
Bazaar/
Kendriya
Bhandar/
NCCF
Full powers
with
concurrence of
Internal
Finance of
EPFO
1.Addl.CPFC
/ Director,
(NATRSS)
Full powers subject to
instructions issued from
time to time in this regard in
consultation with internal
finance and availability of
budgetary provision.
Note below
S.No.114 of XI of
Part II of existing
Schedule.
2.RPFC
(ASD/RO/
(SRO/SAO/
ADM)
3.RPFCADM
(NATRSS)
4.Dy.Director
,
(ZTIs)
5.APFC
(SRO/ASD
SAO/ADM)
6.APFCADM
(NATRSS/Z
TIs)
Full powers subject to
instructions issued from
time to time in this regard in
consultation with internal
finance and availability of
budgetary provision.
4. To sanction
expenditure
on nonrecurring
contingent
charges for
the
purchase of
stationery in
emergent
cases.
Full powers
subject to the
stipulation that
the purchase of
stationery and
printing will be
done at the
competitive
rates by
obtaining
quotations
through open
market with
concurrence of
Internal
Finance of
EPFO.
1.Addl.CPFC
/
Director,
(NATRSS).
2.RPFC
(RO/ASD)
Rs.1.50 Lakhs in each case
subject to observance of
GFR Provisions and budget
provisions of the concerned
office along with financial
concurrence. (These
powers shall be exercised
subject to the general or
special instructions
contained in the “Rules for
the supply. And use of
stationery stores” and other
instructions issued by the
Government/Head Office
from time to time.)
Rs.50, 000 in each case
subject to observance of
GFR Provisions and budget
provisions of the concerned
office along with financial
concurrence. (These
Sl. No.114 of XI of
Part –II of existing
Sch.
3.RPFCADM
(NATRSS)
4.Dy.Director
,
(ZTIs)
powers shall be exercised
subject to the general or
special instructions
contained in the “Rules for
the supply and use of
stationery stores” and other
instructions issued by the
Government/Head Office
from time to time.)
2.RPFC
(RO/ASD)
3.RPFCADM.
(NATRSS)
4.Dy.Director
,
(ZTIs)
5.RPFC
(SRO/SAOADM)
Rs.50, 000 in each case
Subject to observance of
GFR Provisions and budget
provisions of the concerned
office along with financial
concurrence. (These
powers shall be exercised
subject to the general or
special instructions
contained in the “Rules for
the supply an dues of
stationery stores” and other
instructions issued by the
Government/Head Office
from time to time.)
Rs.25, 000 in each case
subject to observance of
GFR Provisions and budget
provisions of the concerned
office along with financial
concurrence (These powers
shall be exercised subject to
the general or special
instructions contained in the
“Rules for the supply and
use of stationery stores” and
other instructions issued by
the Government/Head
Office from time to time.)
5. Sanction of
expenditure
for printing
of forms
etc. where
the printing
is executed
through
Central/Stat
e
Governmen
t directorate
of printing
or other
central/Stat
e
Governmen
t Agencies.
Full powers
subject to the
stipulation that
the printing will
be done at the
competitive
rates by
obtaining
quotations
through open
market with
concurrence of
Internal
Finance of
EPFO
1.Addl.CPFC
/ Director,
(NATRSS)
Up to Rs.1.50 Lakhs Per
annum for recurring and
Rs.25, 000 in each case for
non-recurring items for
Head
Office/Zone/NATGARSS
subject to observance of
GFR Provisions and
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
2.RPFC
(ASD/RO/
SRO/SAO)
3.RPFCADM
(NATRSS).
4.Dy.
Director,
ZTIs.
5.APFC
(SRO/SAO/
ASD)
6.APFCADM
(NATAARSS
/ZTIs
Full powers subject to
budget provisions with
concurrence of Internal
Finance and instructions
issued in this regard from
time to time.
Full Powers subject to
budget provisions with
concurrence of Internal
Finance and instructions
issued in this regard from
time to time.
Note below
S.No.115 of XI of
Part II of existing
Schedule.
6. Sanction of
expenditure
for printing
of forms
etc. where
the printing
is executed
thorough
private
agencies in
emergent
cases.
Full powers
subject to the
stipulation that
the printing will
be done at the
competitive
rates by
obtaining
quotations
through open
market with
concurrence of
Internal
Finance of
EPFO
1.Addl.CPFC
/
Director,
(NATRSS)
2.RPFC
(RO/ASD
Up to Rs.1.50 Lakhs Per
annum for recurring and
Rs.25, 000 in each case for
non-recurring items for
Head office/Zone/NATARSS
subject to observance of
GFR Provisions and
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Up to Rs.75, 000 Per
Annum for recurring and
Note below
S.No.115 of XI of
Part II of existing
schedule.
3.RPFCADM
(NATRSS)
4.Dy.Director
,
(ZTIs.)
5.RPFC
(SRO/SAO/A
DM)
Rs.15000 in each case for
non-recurring items for
Head Office/Region/
ZTIs/ NATRSS subject to
observance of GFR
Provisions and instructions
issued from time to time in
this regard in consultation
with the Internal Finance
and Availability of budgetary
provision.
Up to Rs.25, 000 Per
Annum for recurring and
Rs.15, 000 in each case for
non-recurring items for
RO/SRO/SENIOR
ADMINISTRATIVE
OFFICER subject to
observance of GFR
Provisions and instructions
issued from time to time in
this regard in consultation
with the Internal Finance
and Availability of budgetary
provision.
7. Cantonment
Taxes,
Municipal
Corporation
Taxes,
ground rent
etc.
Full powers 1.Addl.CPFC
/
Director,
(NATRSS)
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Sl.No.121 of XI of
Part –II of existing
Sch.
2.RPFC
(ASD/RO/SR
O/SAO)
3.RPFCADM
(NATRSS)
4.Dy.Director
,
(ZTIs)
5.APFC
(SRO/SAO/A
SD)
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
6.APFCADM
Internal Finance and
Availability of budgetary
provisions.
8. Payment of
electricity
gas and
water
charges
Full Powers 1.Addl.CPFC
/Director,
(NATRSS)s
2.RPFC
(ASD/RO/
SRO/SAO)
3.RPFCADM
(NATRSS)
4.Dy.Director
(ZTIs.)
5.APFC
(SRO/
SAO/ASD)
6.APFCADM
(NATRSS/Z
TIs)
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provisions.
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Sl. No.122
of XI of Part-II of
existing Sch.
9. To incur
expenditure
in respect of
payment of
staff paid
from
contingenci
es.
Full powers 1.Addl.CPFC
/
Director,
(NATRSS)
2.RPFC
(ASD/RO)
3.Dy.Director
,
(ZTIs)
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Sl.No.123 of XI of
Part –II of existing
Sch.
4.RPFCADM
(NATRSS/
SRO/ASD)
6.APFCADM
(NATRSS/
ZTIs)
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision, provided the
engagement of staff paid
from ‘staff paid from
contingencies’ is duly
approved by the R.C-I of the
Region.
10. To sanction
expenditure
on
maintenanc
e, upkeep
and repairs
of motor
vehicles
Full powers 1.Addl.CPFC
/
Director,
(NATRSS)
2.RPFC
(ASD/
RO/SRO/
SAO/ADM
3.RPFCADM
(NATRSS)
4.Dy.Director
(ZTIs)
5.APFC
(SRO/SAO/
ASD/ADM)
6.APFCADM
(NATRSS
/ZTIs
Full powers subject to
observance of GFR
Provisions and instructions
issued from time to time in
this regard in consultation
with the Internal Finance
and availability of budgetary
provision.
Full powers subject to
observance of GFR
Provisions and instructions
issued from time to time in
this regard in consultation
with the Internal Finance
and Availability of budgetary
provision.
Full powers subject to
observance of GFR
Provisions and instructions
issued from time to time in
this regard in consultation
with the Internal Finance
and Availability of budgetary
provision.
Sl.No.124 of
XI of Part –II of
existing Sch.
11
.
Payment of
telephone
charges
Full powers 1.Addl.CPFC
/
Director,
(NATRSS)
2.RPFC
(ASD/
RO/SRO/
SAO/ADM)
3.RPFCADM
(NATRSS)
4.Dy.Director
(ZTIs)
5.APFC
SRO/
SAO/ASD/
ADM)
6.APFCADM
(NATRSS/
ZTIs)
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Sl.No.125
of XI of Part-
II of existing
Sch.
12
.
To sanction
Telephone
installations
Full powers
with
concurrence of
Internal
Finance
of EPFO
1.Addl.CPFC
/Director
(NATRSS)
2.RPFC
RO/ASD)
3.RPFC/AD
M
(NATRSS)
4.Dy.Director
(ZTIs).
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Full powers subject to
instructions issued from
time to time in this regard in
consultation with the
Internal Finance and
Availability of budgetary
provision.
Sl.No.129 of
XI of Part-II
of existing
Sch.
13
.
Maintenance
of office
equipments
Full powers with
Concurrence of Internal Finance
of EPFO
1.Addl.CPFC/
Director,
(NATRSS)
2.RPFC(ASD/
RO/SRO/
SAO/ADM)
3.RPFC-ADM
(NATRSS)
4.Dy.Director
(ZTIs)
Full powers subject to observance of GFR Provisions and
instructions issued from time to time in this regard in
consultation with internal finance and availability of budget
provisions.
Full powers subject to observance of GFR Provisions and
instructions issued from time to time in this regard in
consultation with internal finance and availability of budget
provisions.
CONSTRUCTION & MAINTENANCE
14
.
Repairs and
alterations to
rented, hired
and
requisitioned
buildings
Rs.1 (one) lakh
in each case
for nonrecurring
and
Rs.25, 000/-
per annum for
recurring
expenditure.
Such
expenditure
may be
incurred only if
the landlord
refused to meet
the charge
himself and
when the
building is
released back
the
Organisation
should have
the right to
remove any
installation or
material added
to the building
15
.
Maintenance
of office
building and
residential
quarter
owned by the
Organization
Full powers for
incurring
expenditure as
per estimates
approved by
CPWD or
Government/S
emi
Government
agencies with
concurrence of
Internal
Finance of
EPFO
1.Addl.CPFC
/DIRECTOR
(NATRSS)
2.RPFC
(RO/
SRO/SAO/A
SD/ADM)
3.RPFCADM
(NATRSS)
4.Dy.Director
(ZTIs)
Full powers for incurring
expenditure as per
estimates based on the
norms of CPWD given by
the Government/Semi-
Government agencies in
consultation with Physical
Facility Division (HQ) and
Internal subject to the
instructions issued in this
regard from time to time and
availability of Budget.
Full powers for incurring
expenditure as per
estimates based on the
norms of CPWD given by
the Government/or Semi
Government agencies in
consultation with Physical
Facility Division (HQ) and
Internal Finance subject to
the instructions issued in
this regard from time to time
and availability of budget.
Sl.No. 117 of
XI of Part –II
of existing
Sch
16
.
To sanction
expenditure
in connection
with civil
works in
buildings
owned by the
Organization.
Rs.10(ten)
lakhs in each
case as per
estimates
approved by
the
CPWD/Govt.
agency with
concurrence of
Internal
Finance of
EPFO
Sl.No.118 of
XI of Part –II
of existing
Sch.
17
.
Hiring of
accommodati
on for the
Headquarters
,
Regional and
other offices
Rs.1 (one) lakh
per month in all
cities where the
offices of the
EPFO are
located subject
to the following
conditions:
(a)Wherever
CPWD
operates it
shall invariably
be consulted
as to the
reasonablenes
s of the rent.
(b) Where the
CPWD does
not operate,
the authority
hiring the
accommodatio
n should avail
of the
assistance of
the local Public
Work
Department or
Rent Control
Authority or
state Revenue
Department
and obtain a
certificate of
reasonablenes
s of rent from
such local
authorities.
©Where the
accommodatio
n is hired
exclusively for
office, the area
of the
accommodatio
n shall not
exceed what is
admissible by
more than 20
1.Addl.CPFC
/
Director,
(NATRSS)
2.RPFC-Gr.I
(RO/ASD)/-
RPFC-ADM
(NATRSS)/
Dy. Director,
(ZTIs)
3.RPFC-Gr.II
(RO/SRO/
SAO/ADM)
1. Up to Rs.25, 000 per
month in each case.
2. Upto Rs.15, 000 per
month in each case.
3. Upto Rs.10, 000 per
month in each
In all cities where the
offices of the EPFO are
located subject to the
following conditions:
(a) Wherever CPWD
operates it shall
invariably be
consulted as to the
reasonableness of
the rent.
(b) Where the CPWD
does not operate, the
authority hiring the
accommodation
should avail of the
assistance of the
local Public Work
Department or rent
Control Authority or
state Revenue
department and
obtain a certificate of
reasonableness of
rent from such local
authorities.
(c) Where the
accommodation is
hired exclusively for
office, the area of the
accommodation shall
not exceed what is
admissible by more
than 20 per cent.
(d) Subject to
observance of GFR
Provisions and
instructions issued
from time to time in
this regard in
consultation with
internal finance and
availability of budget
per cent. provisions.
18
.
To sanction
expenditure
for
Maintenance
of Lifts.
Full powers
with
concurrence of
Internal
Finance of
EPFO
1.Addl.CPFC
/Director
(NATRSS)
2.RPFC
(RO/SRO/S
AO/ASD
3.RPFCADM
(NATRSS)
4.Dy.Director
(ZTIs)
Full powers subject to
observance of the rules
and instructions issued
from time to time and with
concurrence of Internal
Finance
Sl.No.132 of
XI of Part-II
of existing
Sch.
PURCHASE OF COMPUTERS AND MAINTENANCE
19
.
i) Purchase
installation
and
deployment
of computer
systems,
peripherals,
software and
related
services.
Rs. Fifty Lakhs
in each case in
consultation
with FA & CAO
1.Addl.CPFC
/
Director
(NATRSS)
2.RPFC-in-
Charge of
the
Regions/AS
D/ZTIs.
1.Rs.Ten Lakhs in each
case subject to
observance of GFR
Provisions & in
consultation with
FA&CAO
2.Rs.Two Lakhs in each
case on items specified
and dully approved by
Head quarters subject to
observance of GFR
Provisions & in
consultation with R.C.
(F&A)
New Item
ii)Maintenanc
e and repairs
of computer
systems and
peripherals
and support
charges for
software
Rs. Fifty Lakhs
in consultation
with F.A. &
C.A.O.
1.Addl.CPFC
/Director
(NATRSS)
2.RPFC-Incharge
of the
Regions/AS
D
Rs.Ten Lakhs in each
case on the items
specified & duly approved
by the Headquarters in
consultation with F.A. &
C.A.O.
Rs.Two Lakhs in each
case on the items
specified & duly approved
by Head quarters in
consultation with R.C.
(F&A)
3.Director(IS
)
Headquarter
s
Rs.Two Lakhs in each
case in consultation with
R.C. (F.A) Headquarters.
20
.
i)Outsourcing
activities and
engaging
data entry
venders.
Rs.Fifty Lakhs
in consultation
with F.A. &
C.A.O.
1.Addl.CPFC
/Director
(NATRSS)
1.Rs.Ten Lakhs in each
observance of GFR
provisions & in
consultation with F.A. &
C.A.O.
New item
ii)E.D.P. site
preparation in
various
offices
Rs.Fifty Lakhs
in consultation
with F.A. &
C.A.O.
1.Addl.CPFC
/Director
(NATRSS)
Rs.Ten Lakhs in each
case in consultation with
PFD(HQ)&F.A.&C.A.O.
21
.
Fees to
barristers,
pleaders,
arbitrators,
legal
advisors,
counsels and
umpires
Full powers
with
concurrence of
Internal
Finance of
EPFO and
subject to
budgetary
provisions
Sl.No.126(i)o
f XI of Part –
II of existing
sch
22
.
Other legal
charges (Item
No.9(ii)
Annexure to
Schedule V
of Delegation
of Financial
Powers
Rules.
(a) Law
suits/prosecut
ion cases.
(b) Arbitration
cases.
(a)Full powers
in cases hwere
he is
authorised to
sanction the
insttutionof the
suit or
prosecution; in
other cases
Rs.10,000 in
each case with
concurrence of
Internal
Finance.
(b) Full powers
where he is
vested with the
powers to refer
1.Addl.CPFC
/Director
(NATRSS)
1.For(a) Rs.25,000 in
each case
(b) Rs.10,000 in each
case.
2 to 4 For(a) Rs.15,000 in
each case.
(b) Rs.5,000 in each
case.
Subject to instructions
issued from time to time
in this regard in
consultation with internal
finance and availability of
budget provisions.
5.For(a) Rs.10,000 in
Sl.No.126 (ii)
& 127 of XI
of Part –II of
existing Sch.
cases to
Arbitration;
otherwise
Rs.20,000 in
each case with
concurrence of
Internal
Finance.
each.
(b)Rs.3,000 in each case.
Subject instructions
issued from time to time
in this regard in
consultation with internal
finance and availability of
budget provisions.
23
.
To incur
expenditure
on Training
schemes.
Full powers in
respect of the
training
courses
organized by
NATRSS and
other in service
training
courses
conducted by
EPFO with
concurrence of
Internal
Finance of
EPFO and
subject budget
provisions.
Sl.No.130 of
XI of Part –II
of existing
Sch.
24
.
Payment of
course fee for
deputing
employees to
training
institutions
outside the
EPF
Organisation
but within his
jurisdiction.
Full powers
with
concurrence of
Internal
Finance of
EPFO.
Sl.No.131 of
XI of Part –II
of existing
sch.
25
.
Advertisemen
t/publicity
1.Rs.50 lakhs
per annum in
case
Advertisement/
publicity is
through DAVP.
2.Not
exceeding
Rs.5 lakh p.a in
respect of
Advertisement/
publicity
1.Addl.CPFC
/Director,
(NATRSS)
2.RPFC(AS
D/RO/SRO/
SAO/ADM)
3.RPFCAdm
(NATRSS)
4.Dy.Director
,
Upto Rs.5 lakhs per
annum through DAVP in
consultation with Internal
Finance.
2.Up to Rs. 1 Lakh per
annum through DAVP in
consultation with Internal
Finance
New Item
through private
agencies with
concurrence of
Internal
Finance of
EPFO.
(ZTIs.)
26
.
To sanction
payment to
Consultant,
Actuary,
Architect,
Auditor,
Specialist
(including
special
faculty
members
invited for
giving guest
lecture) and
to pay
consultation
charges and
sitting fees to
them.
Rs.One lakh
per annum in
each case
excluding
reimbursement
of actual
traveling
expenses, with
concurrence of
Internal
Finance of
EPFO.
Director
(NATRSS)
Rs.One lakh per annum
in each case to the
special faculty members
for delivering guest
lectures excluding
reimbursement of actual
traveling expenses, with
concurrence of Internal
Finance of EPFO.
New Item
27
.
Powers to
write off
losses:-
(i)Irrecoverabl
e loses of
stores or
public money
(including
loss of
stamps)
(ii) Loss of
irrecoverable
loans and
advances.
(The power to
write off loses
as mentioned
in (i)and (ii)
above may
be exercised
by CPFC
provided that
:-
i)Rs.20,000 for
losses of stores
not due to
thefts fraud or
negligence and
rs.10,000 or
other cases
with
concurrence of
Internal
Finance of
EPFO.
(ii)2000 with
concurrence of
Internal
Finance of
EPFO.
Sl.No.133
(XII) Part II of
Existing
schedule.
(a) the loss
does not
disclose a
defect in
rules or
procedure the
amendments
of which
require the
orders of the
higher
authority.
(b)there has
not been any
serious
negligence
on the part of
the
employee,
which may
call for
disciplinary
action by a
higher
authority
(Schedule
VII. DFPR).
Note:-The term “Per Annum” used in respect of recurring contingent expenditure means the
authority is empowered to incur expenditure on the respective item on any number of
occasions during the year but subject to the prescribed limit. The term “Each Case” used in
respect of Non-recurring expenditure means the authority is empowered to incur expenditure
on the respective item on each occasion during the year. The authority empowered to incur
expenditure under the respective head would be competent to incur expenditure not
exceeding the prescribed limit on each occasion.
Chapter – 4
Decision making process
&
Channels of supervision & Accountability
4.1 Process followed in the decision-making
A. Compliance
 The process of compliance derives its strength from the EPF & MP Act 1952.
 Section 1 of the EPF & MP Act 1952 details the class of establishments &
factories, where the Act applies.
 Section 7 of the EPF & MP Act, 1952 provides for resolution of applicability
disputes as well as for determination of dues.
 Section 8 of the EPF & MP Act 1952 provides for recovery of dues.
 Section 14 provides for Prosecution and penal provisions.
 Section 17 provides for exemption.
Note: The Employees’ provident Funds & Miscellaneous Provisions Act 1952 is an
Act Passed by the Parliament. It is widely available for public use. It is, however,
provided in the Official Web-site of EPFO for wider dissemination.
B. Benefits/service delivery
 The detailed provisions for Provident Fund benefits are given in the
Employees’ Provident Fund Scheme 1952.
 Similarly, the provisions of Pensionary benefits are given in the Employees’
Pension Scheme 1995.
 The benefits provisions of Deposit-linked Insurance are given in the
Employees’ Deposit-linked Insurance scheme.
Note: The Employees’ provident Funds Scheme 1952, The Employees’ Pension
Scheme 1995 and Employees’ deposit-linked Insurance Scheme 1976 are passed
by the Parliament. They are widely available for public use. They are, however,
provided in the Official Web-site of EPFO for wider dissemination.
4.2 Channels of supervision & Accountability
 The Sub-regional offices (SRO) of this organisation are headed by a RPFC/APFC.
 The Regional Office (RO), headed by the RPFC-In charge of the region has
supervisory jurisdiction over the SROs and District Offices.
 The Zonal Offices, headed by Additional Central Provident Fund Commissioner
(Zone), monitors the performance of the regions under its zone.
 The Head Office, headed by the Central provident Fund Commissioner, exercises
general supervisory control over all its offices.
 The entire fund vests with the Central Board of Trustees, which exercises the control
on the administrative functionaries through policy initiatives. The executive committee
and various sub-committees of CBT/EC provide assistance in the policy formation as
well as decision-making
Chapter – 5
The norms
For the
Discharge of main functions
5.1 Norms in the area of benefit delivery
A. Norms for settlement of claims
The norms for settlement of claims in all the three schemes is tabulated as follows:
Statutory
Schemes
Relevant Rules
Position
Norms
Employees’
Provident Funds
Scheme 1952
Para 72(7) of EPF
scheme
Employees’
Pension Scheme
1995
Para 17(A) of
EPS 1995
Employees’
Deposit-Linked
Scheme 1976
Para 24(4) of
EDLI scheme
1976
The claims complete in all
respects submitted along with
the requisite documents shall
be settled and benefit amount
paid to the beneficiaries within
30 days from the date of its
receipt by the Commissioner.
B. Standard norms for Issuance of Annual Accounts
Statutory
Schemes
Relevant Rules
Position
Norms
Employees’
Provident Funds
Scheme 1952
Para 73(1) of EPF
Scheme 1952
read with the
functions of the
section
supervisors
Members will be issued with
their annual statement of
accounts by 30th of September
every year.
C. Norms fixed for arresting defaults
Some of the standard norms for default management against the defaulting
establishments, followed in EPFO are as follows:
(a) Assessment of the dues under Section 7A of the E.P.F. & M.P. Act 1952 have to be done
in the cases where ever required.
(b) To realize the assessed dues through the modes of recovery under Section 8 of the E.P.F.
& M.P. Act 1952.
(c) In the case of default of employees’ share of Provident Fund contributions, first information
reports (FIR) are to be filed with the Police authorities in terms of Section 405/409 of
Indian Penal Code.
(d) To levy & Recovery of interest under Section 7Q of the E.P.F. & M.P. Act 1952.
(e) To Levy Penal damages on all belated payments in terms of Section 14B read with
relevant portions of the Scheme/s.
(f) To file petition with the Executive Magistrate for a bond from the accused employers for
good conduct under Section 110 of Code of Criminal Procedure, 1973.
(g) Prosecution of defaulters, invoking Section 14 of the E.P.F. & M.P. Act 1952.
Chapter – 6
Rules, Regulations, Instructions
Manual and records for discharging Functions
6. The Department-wise list of rules, regulations, instructions, manuals and
records available and used by employees for discharging functions are given
below:
6.1 GENERAL ADMINISTRATION- Advances to Employees of EPFO
Sl.
No.
Activity/purpose Name/Title of the Document Type of
Documents
From where
one can get a
copy
1. To provides facility
of availing
conveyance
advance to EPFO
employees
Compendium of Rules on
Advances to the Government
Servant (Published by the
Ministry of Finance, Govt. of
India), as amended from time
to time.
Rules Head quarter
office &any
regional office.
2. To provide facility
of advances on
warm clothing
-DO- -DO- -DO-
3. Facility of advances
for purchase of
table fan
-DO- -DO- -DO-
4. Facility of grant of
advances in
connection with the
retirement and
transfers
-DO- -DO- -DO-
5. Facility of grant of
advances on first
appointment and in
connection with
deputations and
leave ex-India
-DO- -DO- -DO-
6. Facility of grant of
advances in
connection with
tours
-DO- -DO- -DO-
7. Facility of grant of
advances in
connection with
LTC
-DO- -DO- -DO-
8. Facility of grant of
advances in
connection with
Festivals and visits
of Government
sponsored parties
to hill stations
-DO- -DO- -DO-
9. Facility of grant of
advances in
connection with the
natural calamity
-DO- -DO- -DO-
10. Facility of grant of
advances for other
departmental
purposes
-DO- -DO- -DO-
11. Facility for grant of
advances in lieu of
leave salary
-DO- -DO- -DO-
12. Facility for grant of
advances to
families of EPFO
staff, who die while
in service
-DO- -DO- -DO-
13. Facility for grant of
advances in
connection with the
legal proceedings
-DO- -DO- -DO-
14. Facility for the grant
of advances of
Travelling
Allowance to nonofficial
members of
the
committees/commi
ssion
-DO- -DO- -DO-
15. Facility for grant of
advances for
House
-DO- -DO- -DO-
6.2 GENERAL ADMINISTRATION- Other service rules
Sl.
No.
Activity/purpose Name/Title of the Document Type of
Document
s
From where
one can get a
copy
1. General service
Rules
Compilation of Fundamental
Rules and Supplementary
Rules-Part-I as amended from
time to time.
Rules Administration
wing of the
concerned
office
2. Travelling
Allowances Rules
Compilation of Fundamental
Rules and Supplementary
Rules-Part-II as amended from
time to time.
Rules Administration
wing of the
concerned
office
3. Leave Rules Compilation of Fundamental
Rules and Supplementary
Rules-Part-III as amended from
time to time as amended from
time to time.
Rules Administration
wing of the
concerned
office
4. Dearness
Allowances/dearne
ss relief rules
Compilation of Fundamental
Rules and Supplementary
Rules-Part-IV as amended from
time to time.
Rules Administration
wing of the
concerned
office
5. HRA/CCA Rules Compilation of Fundamental
Rules and Supplementary
Rules-Part-V as amended from
time to time.
Rules Administration
wing of the
concerned
office
6. Pension Rules CCS(Pension) Rules as
amended from time to time.
Rules Administration
wing of the
concerned
office
7. Rules on group
insurance
Compilation on Central
Government Employees’ Group
Insurance scheme as amended
Rules Administration
wing of the
concerned
from time to time. office
8. Staff Car Rules Compilation of staff car Rules
as amended from time to time.
Rules Administration
wing of the
concerned
office
9. Medical Attendance
Rules
Compilation of medical
attendance rules as amended
from time to time.
Rules Administration
wing of the
concerned
office
10. Classification,
control & appeal
rules
EPF staff (CCA) Rules 1971 as
amended from time to time.
Rules Administration
wing of the
concerned
office
11. Conduct Rules CCS (Conduct) Rules as
amended from time to time.
Rules Administration
wing of the
concerned
office
12. Provident Fund
Rules
Compilation of GPF Rules as
amended from time to time.
Rules Administration
wing of the
concerned
office
13. LTC Rules Compilation of LTC Rules as
amended from time to time.
Rules Administration
wing of the
concerned
office
14. Children Education
assistance rules
Compilation of Children
Education Assistance Rules as
amended from time to time.
Rules Administration
wing of the
concerned
office
15. General Financial
Rules
Central Government General
Financial Rules as amended
from time to time.
Rules Administration
wing of the
concerned
office
16. Overtime rules Compilation of Overtime Rules
as amended from time to time
Rules Administration
wing of the
concerned
office
17. Re-employment of
pensioners-Civilian
& ex-servicemen
rules
Compilation of Re-employment
of pensioners-Civilian & exservicemen
rules as amended
from time to time.
Rules Administration
wing of the
concerned
office
18. Rules for uniform to
Gr. D & C
employees
Compilation on uniforms for
Group-C & Group-D as
amended from time to time.
Rules Administration
wing of the
concerned
office
19. Allotment of
Residence rules
EPF Central Board Employees
9Allottment of Residence) Rules
1972 as amended from time to
time.
Rules Administration
wing of the
concerned
office
20. Service conditions EPF (Staff and condition of
service) regulations, 1962 as
amended from time to time.
Rules
6.3 GENERAL ADMINISTRATION- Recruitment Rules
Sl.
No.
Name of the Post Name of the document Custodian of the
document
1. Multi Task Attendants EPFO Recruitment Rules HRM Division,
Head Office, New
Delhi.RC(ASD)
2. Bearer/Tea-coffee
maker/Washer boy
EPFO Recruitment Rules
3. Jr. clerk to canteen EPFO Recruitment Rules
4. Cook/Assistant halwai EPFO Recruitment Rules
5. Manager, grade-I to
canteen
EPFO Recruitment Rules
6. Peons EPFO Recruitment Rules
7. Chaowkidar/helper/Mali/
Farsh/Water
carrier/Safai-wala
EPFO Recruitment Rules
8. Binder EPFO Recruitment Rules
9. Jr. Gestetner Operator EPFO Recruitment Rules
10. Jamadar/Daftry/Jr.
Record Sorter
EPFO Recruitment Rules
11. Sr. record Sorter EPFO Recruitment Rules
12. Cook-cum-Attendant EPFO Recruitment Rules
13. Plumber/pump operator EPFO Recruitment Rules
14. Electrician/wireman EPFO Recruitment Rules
15. Sr. Gestetner operator EPFO Recruitment Rules
16. Lift operator EPFO Recruitment Rules
17. Staff car driver (SG) EPFO Recruitment Rules
18. Staff car Driver/jeep
Driver/Despatch Rider
EPFO Recruitment Rules
19. Lower Division clerk EPFO Recruitment Rules
20. Data Entry Operator
(Grade-A)
EPFO Recruitment Rules
21. Data Entry Operator
(grade-B)
EPFO Recruitment Rules
22. Data Entry Operator,
Grade-C
EPFO Recruitment Rules
23. Steno EPFO Recruitment Rules
24. Upper Division Clerk EPFO Recruitment Rules
25. Legal Assistant EPFO Recruitment Rules
26. Statistical Assistant EPFO Recruitment Rules
27. Section Supervisor EPFO Recruitment Rules
28. Junior Hindi Translator EPFO Recruitment Rules
29. Librarian EPFO Recruitment Rules
30. Yoga Instructor EPFO Recruitment Rules
31. Library Information
Assistant
EPFO Recruitment Rules
32. Assistant EPFO Recruitment Rules
33. Social Security
Assistant
EPFO Recruitment Rules
34. EDP Supervisor EPFO Recruitment Rules
35. Vigilance Assistant EPFO Recruitment Rules
36. Hindi Translator, Grade-
I
EPFO Recruitment Rules
37. Junior Engineer
(Electrical)
EPFO Recruitment Rules
38. Junior Engineer (Civil) EPFO Recruitment Rules
39. Research Assistant EPFO Recruitment Rules
40. Personal Assistant EPFO Recruitment Rules
41. Section Officer EPFO Recruitment Rules
(Previous
Superintendent)
42. Enforcement
officer/Assistant
Accounts Officer/Public
relation Officer
EPFO Recruitment Rules
43. Personal Secretary EPFO Recruitment Rules
44. Welfare officer EPFO Recruitment Rules
45. Assistant Director (OL) EPFO Recruitment Rules
46. Junior Analysts EPFO Recruitment Rules
47. Assistant Director,
Vigilance
EPFO Recruitment Rules
48. Assistant Programmer EPFO Recruitment Rules
49. Programmer EPFO Recruitment Rules
50. Asstt. Engineer
(Electrical)
EPFO Recruitment Rules
51. Asstt. Engineer (Civil) EPFO Recruitment Rules
52. Assistant Research
Officer
EPFO Recruitment Rules
53. Asstt. Director (IS) EPFO Recruitment Rules
54. Asstt. P. F.
Commissioner
EPFO Recruitment Rules
55. Deputy Director (OL) EPFO Recruitment Rules
56. Executive Engineer EPFO Recruitment Rules
57. Deputy Director (IS) EPFO Recruitment Rules
58. Senior Analysts EPFO Recruitment Rules
59. Sr. Administrative officer EPFO Recruitment Rules
60. Deputy Director
(Training)
EPFO Recruitment Rules
61. Deputy Director
(Vigilance)
EPFO Recruitment Rules
62. Deputy Director (Audit) EPFO Recruitment Rules
63. Regional P. F.
Commissioner-II
EPFO Recruitment Rules
64. Director(IS) EPFO Recruitment Rules
65. Joint Director, NATRSS EPFO Recruitment Rules
66. Director (Vigilance) EPFO Recruitment Rules
67. Director (Audit) EPFO Recruitment Rules
68. RPFC-I EPFO Recruitment Rules
69. Chief Engineer EPFO Recruitment Rules
70. Director, NATRSS EPFO Recruitment Rules
71. Additional CPFC EPFO Recruitment Rules
6.4 AUDIT & VIGILANCE
Sl.
No.
Activity/purpose Name/Title of the
Document
Type of
Document
s
From where one can get a
copy
1. Functioning of the
vigilance
department
Central Vigilance
Commission
vigilance manual
Manual Director (Vigilance),
EPFO,
Head Office, New Delhi.
2. Functioning of the
Audit department
General guidelines
for auditing
General
guidelines
Director (Audit)
EPFO
Head Office, New Delhi.
6.5 COMPLIANCE
Sl.
No.
Activity/purpose Name/Title of the
Document
Type of
Document
s
From where one can get a
copy
1. Coverage of new
establishments
EPF&MP Act and
schemes framed
thereunder,
Circulars on the
issue as amended
from time to time
Act,
scheme &
Instruction
Compliance Division
EPFO
Head Office, New Delhi
2. Conducting
proceedings under
section 7A of the
Act.
EPF & MP Act
1952 and Code of
civil procedure
1908 as amended
from time to time
Act,
scheme &
Code of
Civil
Procedure
1908
These documents are public
documents.
3. Recovery of dues EPF & MP Act
1952, schemes
read with Income
Tax certificate
proceedings rules
Act,
schemes &
Rule
These documents are public
documents.
4. Any other issue
related with
compliance
Circulars on the
issue as amended
from time to time
Instruction Compliance Division
EPFO
Head Office, New Delhi
6.6 BENEFIT DELIVERY SYSTEM
Sl.
No.
Activity/purpose Name/Title of the
Document
Type of
Document
s
From where one can get a
copy
1. Issues regarding
settlement of claims
Schemes framed
under EPF&MP
Act, Manual of
Accounting
Procedure as
amended from time
to time
Schemes &
Manual of
Accounting
Procedure
as
amended
from time
to time
FA&CAO in head quarter
office and RPFC In-Charge in
Regions.
2. Clarifications on
any issue on
schemes
Circulars on the
issue as amended
from time to time
Instruction FA & CAO
EPFO
Head Office
Chapter – 7
A statement of categories of documents that are held
by it or under its control
7.0 THE DEPARTMENT-WISE list of documents
7.1 FINANCE DEPARTMENT
Sl. No. Name of the documents Authority holding the
documents
1. Annual Reports of the
Organisation
FA&CAO
Head quarter office
2. Budget of the Organisation Do
3. Balance-sheet of the
Organisation
Do
4. Investment –related documents
of the organisation
Do
7.2 POLICY DOCUMENTS
Sl. No. Name of the documents Authority holding the
documents
1. Transfer Policy of officers HRM Division
Head Office
2. Assured career progression for
some categories of staff
Do
3. Rotational Transfer policy for
section supervisors/other staff
Do
4. Inter/Intra regional Transfer
policy of staff
Do
5 Training Policy Do
6. Compliance 2001 Compliance Division
Head Quarter Office
7. CBT/EC Minutes Conference cell
Head Quarter Office
8. Business Process re-engineering BPR Team
Head quarter office
7.3 DOCUMENTS on general administration
Sl.
No.
Name of the documents Authority holding the
documents
1 Service rules HRM Division
Head Office
2 Disciplinary matters file HRM Division HO/ Adm. Sec.
(RO)
3 Vigilance cases files Vig. Div. HO/ Vig. Sec (RO)
4 Personnel files of the officers and the
employees
ASD Division HO/ Adm. Sec. (RO)
5 Service books of the officers and the
employees
ASD -- HO/ Adm. Sec. (RO)
6 Files of different types of advances to
officers & staff
ASD -- HO/ Adm. Sec. (RO)
7 ACR dossier in respect of Officers &
staff
HRM Division HO/ Adm. Sec.
(RO)
8 Reservation roster file HRM Division HO/ Adm. Sec.
(RO)
9 Leave registers Respective Offices
10 Medical attendance of officers and staff Respective Offices
11 Hindi Files Respective Offices
12 Annual Audit files Respective Offices
13 Employees Union file Respective Offices
14 Provident Fund file Respective Offices
15 Pension & retirement benefit file Respective Offices
16 Court Cases – Legal matters files Respective Offices
.4 RETENTION SCHEDULE
PERIOD OF RETENTION OF RECORDS
ACCOUNTS DOCUMENTS
Sl. No. Form /
Register (R) Period of retention
1. 1
Two years after the application is decided and funds
transferred, where necessary.
2. 2
(i) 22 years (in the case of minors) (ii) 03 years (in the case
other than minors)
3. 3-A Five years
4. 5 Permanent
5. 5-A Only the latest form need be maintained on a permanent
basis
6. 6-A
Only year after the annual accounts for the year concerned are
compiled by the A.G
7. 9 (R) Permanent
8. 10
Two years after all the members mentioned in the form have
withdrawn their Provident Fund accumulations or have started
contributing again to the fund. (Permanent in case where Form 5
is printed on the reverse of the Form).
9. 11 This Form is not received in the Regional Office.
10. 12-A
Two years after issue of the Annual Accounts for the year concerned
and audit by the A.G.
11. 13 (R)
One year after the account concerned is transferred with funds,
where necessary.
12. 14
One year after the final settlement of accounts and reassignment
of the policy concerned.
13. 15 -do-
14. 31 Three years after the final settlement of accounts.
15. 19 Three years after the claim is paid off or otherwise disposed off.
16. 20 (i) In the case of payments to other than minors – 3 years
(ii) In accordance with nomination of members – 3 years
17. 21/21A/21B
(i) In the case of payments on behalf of minors – 22 years
(ii) In the case of payments to other than minors:-
(a) not in accordance with nomination made by
members – 3 years
(b) in accordance with nomination of members – 3
years
18. 23 As this is sent out to members, there is no question of preserving
it.
19. 24 Three years after the consolidated Balance Sheet for the year is present
to Parliament.
20 Register for watching
receipt of due documents One year after the last due document is received.
21 Demand Register Three years after the last item of demand is cleared /
recovered.
22 Objection Register One year after the last objection is settle and audit for the
period by the Accountant General is over.
23
Register for watching
payees receipt for
withdrawal for financing
Life Insurance Policy
One year after the last payees’ receipt is received and the
audit for the period by the Accountant General is over.
24
Stock Register for
assigned Insurance
`Policies
Three years after the last policy is reassigned
25
Register of payment on
final settlement of account
Three years after the consolidated balance sheet of the
organisation for the period is presented to Parliament.
26 Money Order Register -do-
27 Cash Books Three years after the consolidated Balance Sheet of the
Organisation for the period is presented to Parliament.
28
Register of transfer advice
issued
One year after the date of issue of last transfer advice.
29
Register of valuable
documents
Three years after the last entry is carried to the respective
main registers such as Register of Securities, Cash Books,
Stock registers etc.
30 Register of Securities
(i) in the Central Office – permanent
(ii) in the Regional Office – five years after the
transfer of the last security is accepted by the
Central Office.
31 Registers of Contingencies One year after the audit by the Accountant General is
over.
32 Dead Stock Register Permanent
33 Important Correspondence 5 years after the last pending matter is finally settled.
34
Unimportant
correspondence
Two years
35
Pay bills of the office
establishment and
acquittable rolls
35 years
36
Deposit Register
(contribution etc.)
One year after the consolidated Balance Sheet.
37
Register of undelivered
M.O.s
-do-
38 Leaver Register Three years
39
Postage Stamp Account
Register
One year after audit by the Accountant General
40 Stationary Register -do-
41
Show Cause notice
register
Three years after the last case is finalized.
42 Certificate Case Register Three year after the last case is finalized.
43 Bank Statement One year after the consolidated Balance Sheet of the
organisation is presented to Parliament.
44
Vouchers (a) Final
settlement (b) Others
including final refund
(i) in the case of minors on behalf of minors – 22 years
(ii) In the case of payment to other than minors
(a) not in accordance with nomination made by
members – 3 yrs.
(b) In accordance with nomination of member – 3
years
45 Cheques book One year after the Consolidated Balance Sheet of the
Organisation is presented to Parliament.
46
Vouchers (a) Final
Settlement
(b) Other including final
refund
(i) In the case of minors on behalf of minors – 22
years
(ii) In the case of payment to other than minors
(a) not in accordance with nomination made by
members – 3 years
(b) in accordance with nomination of members
– 3 years
47 Advance Ledger (iii) 3 years aftter the last item of advance is
cleared / recovered.
48 Service Book 3 yeas after death.
49 Leave Account -do-
50 Leave salary and pension 2 years after death
51 Register of books Permanent
52 Register showing receipt &
supply of forms
One year after the last form is supplied and forms audited
by the Accountant General.
53 Prosecution register One year after the last prosecution is decided
54 Register of history of
machines Three years after the last machine is charge off
55 Staff Provident Fund
Account
22 years inn case of payment on behalf of minor nominees
/ heirs – 3 years after final settlement in other cases.
56 Budge estimate Six years
57 Audit reports Six years
58 Stock of ledger cards and
other corms
One year after the last card / form is supplied and audited
by the Accounts General is over.
59 Proceedings Book Permanent
60 Annual Returns and
Reports 12 years
61 Register of letter received
and issued 3 years
62 Circulars to estt. and
officers
Important circulars – 10 years, other of no permanent
values - 2 years
63 Peon Book 1 year
64 Attendance Register of
Office Staff 2 years
65 Establishment increment
register 10 years
66
Register of Inspection of
factories and
establishment
3 years
67 Register for initial premium One year after the last policy is reassigned.
68 Register for automatic
premium -do-
69 Duplicate challans 3 years after the consolidated Balance Sheet of the
organisation is presented to Parliament
70 Triplicate Challans One year after the consolidated Balance Sheet of the
organisation is presented to Parliament
71
Register showing
qualification, date of
appointment and seniority
Permanent
72
Answer papers of the
written tests held of
recruitment
Six months after the appointment of all the selected
persons.
73
Pension papers (other than
Family Pension)
(a) Pension cases
(b) Annual
establishment
returns
(c) Nominations:-
(i) if the gratuity is
paid to minor
(ii) not in
accordance
with the order in
which
nomination
have been
made
(iii) in accordance
with the order in
which
nomination
have been
made
Six months after the appointment of all the selected
persons.
(a) 7 years after retirement / death in service
(b) 6 years after the audit of pay bill for the period in
question is over.
(i) 22 years in the case of payment of family pension on
behalf of minor.
(ii) In other cases, 3 years after the final settlement.
-do-
74 Family pension records 3 years after the date of which family pension becomes
inoperative
75 Worksheet for sanction of
P.F dues
Till such time the claim is preserved.
EMPLOYEES’PENSION SCHEME, 1995
1. Form No. 1 5 years after the date on which pension becomes
inoperative in respect of the last eligible family members.
2 Form No. 2 (Revised) 5 years after the date on which pension becomes
inoperative in respect of the last eligible family members.
3 Form No. 3 (PS) As in the case of Form 9 (E.P.F)
4. Form No. 4 As in the case of Form 5 (E.P.F)
5. Form No. 5 As in the case of Form 10 (E.P.F)
6. Form No. 6 As in the case of Form 12-A (E.P.F)
7. Form No. 7 As in the case of Form 3-A (E.P.F)
8. Form No. 8 As in the case of Form 6-A (E.P.F)
9. Form No. 9 As in the case of Form 11 (E.P.F)
10. Form No. 10-A / D &
Worksheet
5 years after the date on which Pension becomes
inoperative.
11. Form No. 10-B/C &
Worksheet
As in the case of Form 19 (E.P.F)
12. Form No. 11 & worksheet As in the case of Form 20 (E.P.F) Deleted
13.
Family Pension records &
register of PPO Audit
Register etc.
Permanent
E.D.L.I SCHEME, 1976
1. (I.F) Form No. 1 As in the case of Form 9 (E.P.F)
2. (I.F) Form No. 2 As in the case of Form 5(E.P.F)
3. (I.F) Form No. 3 As in the case of Form 10 (E.P.F)
4. (I.F) Form No. 4 As in the case of Form 12-A (E.P.F)
5. (I.F) Form No. 5 As in the case of Form 20 (E.P.F)
ENCORCEMENT RECORDS
Sl.
No
.
Records / Documents
Retention period
1.
(i) Coverage notice and its connected documents such as E.O’s
recommendation, documents obtained in support of coverage,
Form 5-A etc.
Permanent
(ii) Correspondence of purely ephemeral nature One year
(iii) Inspection reports Part-II & II) received from E.O Permanent
(iv) Defaulting position obtained from accounts through the monthly
defaulters list and legal action
(a) Under Section 7-A
(b) Under Section 8
(c) Under Section 14
(d) Under Section 406/409 IPC
4 years after full
compliance by the
employer.
(v) Inspection report in respect of composite establishments (i.e
where an estt. consists of different departments or has branches)
falling under Section 2-A of the EPF & MP Act, 1952 and legal
action under Section 7-A, 19-A, 8, 14 etc.
-do-
2. Covered (exempted / relaxed) estts.
(i) Correspondence of purely ephemeral nature One year
(ii) Correspondence with Estt./ E.O.s regarding grant of exemption,
inspection reports, conditions of exemption etc. & returns
submitted by the estts.
Permanent
(iii) Defaulting position, misuse of funds and legal action -do-
(iv)
Concellation of exemption
8 years after
cancellation of
exemption
3. DAMAGES FILE
(i) Correspondence of purely ephemeral nature One year
(ii) Legal Action under Section 14-B & 8 4 years after full
compliance by the
employer
4
Show cause notice register 2 years after the
last case is
finalised
5. Certificate case Register -do-
6.
Prosecution Register One year after the
last prosecution is
decided
7. Register of Inspection of factories and
establishments
2 years
8. Register of establishment exempted under Section
17 and Para 27&27A
Permanent
9.
Register of infant establishment 2 years after the
last establishment
is covered or
transferred to reg.
Of marginal estt.
10.
Register of marginal estt. 2 years after the
last estt. is
covered
11. Register of covered estt. Permanent
12. Register of estt. under Section 2-A Permanent
13. Register of survey Permanent
14. Dak Register of Inspection 2 years
15.
Recovery Register 4 years after the
recovery made
from he last
defaulting estt.
16. Register of writ petitions cases Permanent
17. Register of Section 7-A cases Permanent
18. Register of Section 19-A cases Permanent
19.
Register of Provisional coverage 4 years after final
coverage of last
provisionally
covered estt.
20. Tour programmes One year
21. Tour Diary One year
22.
Separate registers in respect of estt. exempted from
EPF, EPS & EDLI Scheme
Permanent
23.
Register to watch the receipt of inspection One year after
recovery of
Inspection charge
as from the last
defaulting estt.
24.
Proceedings of meetings & conference relating to
Central Board of Trustees (EPF) / Regional
Committee / EOs / RPFCs etc. and files
Permanent
RECORDS MAINTAINED BY EXEMPED
ESTABLISHMENTS
(i)
Members ledger accounts (i) In case of
payment on
behalf of
minors – 16
yrs.
(ii) In case of
payment other
than minors
(a) not in
accordance with
nomination made
by members – 2
years
(b) in accordance
with nomination of
member – 2 years
(ii)
Cash & Bank vouchers files including loan
application and final settlement and transfer of P.F
accounts made to other institutions
2 years
after claim
is paid of or
otherwise
disposed
of..
(iii)
Journal voucher files including loan apply and final
settlement and transfer of P.F accounts made to
other institutions.
-do-
(iv)
Cash books, Journal Books, Ledger Books, Loan
registers, Cash & Bank voucher files etc.
2 years
after the
consolidate
d Balance
Sheet of the
estt. for the
period is
audited and
submitted to
the
Regional
P.F Office.
(v) Security / Investment Register Permanent
ADMINISTRATION RECORDS / DOCUMENTS
Sl.
No. Description of records Retention
period
1
(i) Papers containing evidence of rights or obligations of or against the EPFO,
e.g title to property, claims for compensation not subject to a time-limit,
formal instruments such as awards, schemes, orders, sanction etc.
(ii) Papers relating to major policy decisions, including those relating to the
preparation of legislation.
(iii) Papers regarding constitution, functions and working of important
committees, working groups etc.
(iv) Papers providing last precedents for important procedures e.g
administrative memoranda, historical opinions on important matters.
(v) Papers concerning rules, regulations, departmental guides or instructions
of general application.
(vi) Papers relating salient features of Organisation and staff of Government
Department and offices.
(vii) Papers relating to important litigation or Cause Celebes in which the
administration was involved.
Permanent
2 RECORDS OF HISTORICAL IMPORTANCE
(i) Papers relating to the origin of a department or agency
of Government, how it was organised, how it
functioned and (if defunct) how and why it was
dissolved.
Permanent
(ii) Date about the department / agency accomplished. Permanent
(iii) Papers relating to change of policy, implementation of
a change of policy, appointment of a departmental or
inter departmental committee or working groups,
instructions to executive agencies etc. and relevant
forms.
Permanent
(iv) Papers relating to a well known public event or events
which gave rise to interest or controversy on the
Organisational plans.
Perm
anent
(v) Papers containing direct reference to trends or
developments, particularly if the contain unpublished
statistical date covering a long period or a wide area.
Permanent
(vi) Papers relating to absolute activities or investigations,
or to abortive Schemes in important fields.
Permanent
3 RECORDS OF ADMNISTRATIVE FUNCTIONS
1 Dak register One year
2 Invoice One year
3 Section Diary Three years
4 Assistant’s Diary One year
5 Standing guard files and standing note Permanent
(The earlier version of these records will normally be weeded out as
soon as the revised version becomes available)
6 Distribution Chart One year
7 Typist’s Diary One year
8 Issue Diary One year
9 Despatch register 5 years
10 Postal registration books 5 years
11 Receipts of telegrams 1 year
12 Register of daily abstract of stamps used 5 years
13 Messenger book 1 year
14 Stamps account register 5 years
15 Weekly statement of cases disposed off 1 year
16 File movement register 1 year
17 Movement diary for personal staff 1 year
18 Register for watching the progress of recording 3 years
19 List of files transferred to the departmental record
room
25 years
20 Record review register 1 year
21 List of files received for review 1 year
22 Register of spare copies of publications, circulars,
orders etc.
1 year
23 Weekly / monthly arrears statement 1 year
24 Call book 1 year
25 Monthly progress report on recording of files 1 year
26 Reminder diary 1 year
27 Register for keeping a watch on communication
received from the Govt. / MP/ Central Provident Fund
Commissioner etc.
1 year
28 Check list for periodical reports 1 year
29 Inspection report – 1 year after the date of next
inspection
1 year
4 RECORDS CONNECTED WITH ACCOUNTS
The following shall on no account be destroyed
(i) Record connected with expenditure which on projects,
schemes or work not completed, although beyond the
period of limitation.
Permanent
(ii) Records connected with expenditure which is within
the period of limitation fixed by law.
Permanent
(iii) Records connected with claims to service and
personal matters affecting persons in the service
except as indicated in the Annexure below:
Permanent

(iv) Orders and sanctions of a permanent character, until
revised.
Permanent
7.5 Information, which is required to be withheld
Notwithstanding anything contained in the Right to Information Act 2005, there shall be no obligation to give any citizen, —
(a) Information, disclosure of which would prejudicially affect the sovereignty and
integrity of India, the security, strategic, scientific or economic interests of the State, relation with foreign State or lead to incitement of an offence;
(b) Information which has been expressly forbidden to be published by any court of law or tribunal or the disclosure of which may constitute contempt of court;
(c) Information, the disclosure of which would cause a breach of privilege of
Parliament or the State Legislature;
(d) Information including commercial confidence, trade secrets or intellectual property, the disclosure of which would harm the competitive position of a third party, unless the competent authority is satisfied that larger public interest warrants the disclosure of such information;
(e) Information available to a person in his fiduciary relationship, unless the
competent authority is satisfied that the larger public interest warrants the disclosure of such information;
(f) Information received in confidence from foreign Government;
(g) Information, the disclosure of which would endanger the life or physical safety of any person or identify the source of information or assistance given in confidence for law enforcement or security purposes;
(h) Information, which would impede the process of investigation or apprehension or prosecution of offenders;
(i) Cabinet papers including records of deliberations of the Council of Ministers,
Secretaries and other officers:
Provided that the decisions of Council of Ministers, the reasons thereof, and the
material on the basis of which the decisions were taken shall be made public after the
decision has been taken, and the matter is complete, or over:
Provided further that those matters which come under the exemptions specified in this section shall not be disclosed;
(j) Information which relates to personal information the disclosure of which has no relationship to any public activity or interest, or which would cause unwarranted invasion of the privacy of the individual unless the Central Public Information Officer or the State Public Information Officer or the appellate authority, as the case may be, is satisfied that the larger public interest justifies the disclosure of such information:
Provided that the information, which cannot be denied to the Parliament or a State Legislature, shall not be denied to any person.
7.6 Official secret Act
(1) Notwithstanding anything in the Official Secrets Act, 1923 nor any of the
exemptions permissible in accordance with sub-section (1) of Section 8 of the Right to Information Act 2005, a public authority may allow access to information, if public interest in disclosure outweighs the harm to the protected interests.
(2) Subject to the provisions of clauses (a), (c) and (i) of sub-section (1) of Section 8
of the Right to Information Act 2005, any information relating to any occurrence, event or matter which has taken place, occurred or happened twenty years before the date on which any request is made under section 6 shall be provided to any person making a request under that section:
Provided that where any question arises as to the date from which the said period of twenty years has to be computed, the decision of the Central Government shall be final, subject to the usual appeals provided for in the Right to Information Act 2005.
7.7 REJECTION OF REQUEST FOR INFORMATION
Without prejudice to the provisions of section 8 of the Right to Information Act, 2005, a Central Public Information Officer or a State Public Information Officer, as the case may be, may reject a request for information where such a request for providing access would involve an infringement of copyright subsisting in a person other than the State.
Chapter – 8
A statement of boards, councils, committees and other public bodies
8.0 The detailed information on the Board, Council, committees etc.
8.1 Name and address of the Central Board
Central Board of Trustees
Employees’ Provident Fund Organisation
14, Bhikaiji Cama Place,
New Delhi-110 066
8.2 Functions of the Central Board
The Central Board shall administer the Fund vested in it in such manner as may be specified in the Scheme.
The Central Board shall perform such other functions as it may be required to perform by or under any provisions of the Scheme, the Pension Scheme and the Insurance scheme.
The Central Board shall maintain proper accounts of its income and expenditure in such form and in such manner as the Central Government may, after consultation with the Comptroller and Auditor-General of India, specify in the Scheme.
The accounts of the Central Board shall be audited annually by the comptroller and Auditor-General of India and any expenditure incurred by him in connection with such audit shall be payable by the Central Board to the Comptroller and Auditor-General of India.
The Comptroller and Auditor-General of India and any person appointed by him in
connection with the audit of the accounts of the Central Board shall have the same rights and privileges and authority in connection with such audit as the Comptroller and Auditor-General has, in connection with the audit of Government accounts and, in particular, shall have the right to demand the production of books, accounts, connected vouchers, documents and papers and inspect any of the offices of the Central Board.
The accounts of the Central Board as certified by the Comptroller and Auditor-General of India or any other person appointed by him in this behalf together with the audit report thereon shall be forwarded to the Central Board which shall forward the same to the Central Government along with its comments on the report of the Comptroller and Auditor-General.
It shall be the duty of the Central Board to submit also to the Central Government an annual report of its work and activities and the Central Government shall cause a copy of the annual report, the audited accounts together with the report of the Comptroller and Auditor-General of India and the comments of the Central Board thereon to be laid before each House of Parliament.
8.3 Constituent of the Central Board:
LIST OF CBT MEMBERS CONTACT
NO.
CHAIRMAN
1 Shri K.Chandra Shekhar Rao, Minister for L&E 011-23717515
VICE CHAIRMAN
2 Shri K.M.Sahni, Secretary to the Govt. of India 011-23710265
Central Government Representatives
3 Vacant
4 Shri J.P.Singh,Additional Secretary 011-23710239
5 Shri U.K.Sinha, Joint Secretary 011-23092154
6 Shri J.P.Pati, Joint Secretary 011-23710208
7 Smt. Rama Murali, Joint Secretary &Financial Advisor 011-23711595
State Government Representatives
8 Secretary to the Govt. of Andhra Pradesh, Hyderabad 040-23457559
9 Secretary to the Government of Delhi, Delhi 011-23951115
10 Secretary to the Government of Bihar, Patna 0612-2223855
11 Secretary to the Government of Gujarat,,Gandhi Nagar-382010.
(Ahmedabad)
079-23250871
12 Commissioner and Secretary to the Govt. of Haryana ,Chandigarh-
160017.
0172-2711758
13 Secretary to the Govt. of Karnataka Bangalore – 560 001. 080-2254894
14 Secretary to the Govt. of Jharkhand, Ranchi, Jharkhand. 0651-2490514
15 Secretary to the Govt. of Madhya Pradesh, Labour Department,Bhopal 0755-2441149
16 Secretary to the Govt. of Maharashtra, Mumbai-400032 022-22022433
17 Secretary to the Government of Uttranchal , Dehradun, Uttranchal 0135-2712094
18 Secretary to the Government of Chhattisgarh, Raipur. Chhattisgarh, 0771-5080955
19 Commissioner & Secretary to the Government of Rajasthan Jaipur-301
001.
0141-2427730
20 Secretary to the Govt. of Tamil Nadu, Chennai-600 009 044-25670472
21 Secy. to the Govt of Uttar Pradesh,“Bapoo Bhawan” Lucknow-226
001
0522-2238682
22 Secretary to the Govt. of West Bengal,Kolkata-700 001 033-22144645
Employers’ Representatives
23 Dr., Ram Tarneja,4,Pashmina, 33-A, Pedder Road, Mumbai.400026 022-22020773
24 Shri J.P. Chowdhary,Calcutta-700 016 033-22295542
25 Shri Ravi Wig, PHD CC New Delhi – 110 016 0129-2419231
26 Shri P.Rajendran, CII , New Delhi – 110 019, 26203505
27 Shri Vineet Virmani, ASSOCHAM, New Delhi – 110 003 9810264650 (M)
23321040 (O)
28 Shri V.P. Chopra (FASSI) Ludhiana-141010. 0161-2675656
29 Shri Virender Uppal, New Delhi – 110 015 -
30 Dr. S.M. Dewan New Delhi-110 003 24362604
31 Shri Sharad Patil, Mumbai- 400 050. 022-22845426
32 Shri Ashwin Dani, (FICCI) Mumbai. 400 055.
Employees’ Representatives
33 Shri Hasubhai Dave, Advocate,Rajkot-360 002 (Gujarat) BMS 0281- 2376061
34 Shri A. Venkataram, Bangalore-560 009 BMS 080- 22871703
35 Shri B.N. Rai, Bharatiya Mazdoor Sangh,West Bengal-743101 BMS 033-2101717
36 Shri G. Sanjeeva Reddy,Hyderabad-500 027 INTUC 040-23367401
37 Shri Ashok Singh, INTUC, Lucknow INTUC 9810272817
38 Shri Nirmal Ghosh,Member INTUC,West Bengal INTUC 9893004823
39 Shri A.D. Nagpal, Hind Mazdoor Sabha, Chandigarh 160 022 HMS 0172-2601364
40 Shri Sankar Saha,Calcutta-700 013 UTUC 033-22449085
41 Shri W.R.Varada Rajan,Secretary, CITU,Chennai-600010 CITU 044-22341008 (o)
26282860
42 Shri Parduman Singh, All India Trade Union Congress,Amritsar-143001 0183-23387320
43 Central Provident Fund Commissioner, New Delhi-110 066 26172671
8.4 Details of the Committee of the Central Board
8.5 Details of the executive Committee
LIST OF EC (CENTRAL BOARD OF TRUSTEES) MEMBERS
CONTACT
NO.
CHAIRMAN
1 Shri K.M.Sahni, Secretary to the Govt. of India 011-
23710265
Central Government Representatives
2 Shri J.P.Singh,Additional Secretary 011-
23710239
3 Smt. Rama Murali, Joint Secretary &Financial Advisor 011-
23711595
State Government Representatives
4 Secretary to the Government of Delhi, Delhi 011-
23951115
5 Secretary to the Government of Gujarat,,Gandhi Nagar-382010. (Ahmedabad) 079-
23250871
6 Commissioner and Secretary to the Govt. of Haryana ,Chandigarh-160017. 0172-
2711758
Employers’ Representatives
7 Dr., Ram Tarneja,4,Pashmina, 33-A, Pedder Road, Mumbai.400026 022-
22020773
8 Shri J.P. Chowdhary,Calcutta-700 016 033-
22295542
9. Shri Ravi Wig, PHD CC New Delhi – 110 016 0129-
2419231
Employees’ Representatives
10. Shri Hasubhai Dave, Advocate,Rajkot-360 002 (Gujarat) BMS 0281-
2376061
11. Shri G. Sanjeeva Reddy,Hyderabad-500 027 INTUC 040-
23367401
13. Shri A.D. Nagpal, Hind Mazdoor Sabha, Chandigarh 160 022 HMS 0172-
2601364
1
Central Provident Fund Commissioner, New Delhi-110 066 26172671
14

8.6 Details of the sub-committees of the executive committee
LIST OF MEMBERS OF THE SUB-COMMITTEE FOR FINANCE AND
INVESTMENT, CENTRAL BOARD OF TRUSTEES
(EMPLOYEES' PROVIDENT FUND)
Vide Letter No. Conf.3(2)2003/213 Dt. 04.04.2003
Chairman FA (Labour)
Employers’ Representative
Shri Ram Tarneja
Shri J.P. Choudhary,
Shri R.K. Somani
Employees’ Representative
Shri A. Venkatram
Shri W.R. Varadarajan,
Shri G. Sanjeeva Reddy,
Shri Gaurav Dave, DFA, MOL
Convenor FA & CAO (EPFO)
LIST OF MEMBERS OF THE SUB-COMMITTEE FOR
INFORMATION TECHNOLOGY REFORM
Vide Letter No. IS 15(4)2004/Vol.II Dt. 07.03.2003
Chairman Central Provident Fund Commissioner
Employers’ Representative Shri A.S. Kasliwal,
Shri J.P. Choudhary,
Shri Sharad Patil
Employees’ Representative Shri A. Venkatram
Shri W.R. Varadarajan,
Shri G. Sanjeeva Reddy,
Dr. N. Ramani, Group Director, ISRO
Dr. Gulshan Rai, Senior Director, MIT
Shri Gaurav Dave, DFA, MOL
FA & CAO (EPFO)
Observer Shri Sanjay Gupta
Convenor ACC (IS)
MEMBERS OF PENSION IMPLEMENTATION COMMITTEE OF
CBT(EPF)
Vide Letter No. Conf. 3(2)2003.15320 Dt. 13.11.2003
Chairman Addl. Secretary (L&E)
Employers’
Representatives
Shri R.K.Somani,
Shri P.Rajenderan
Shri Ashwin Dani
Employees’
Representatives
Shri A.D.Nagpal
HMS
Shri Parduman Singh
AITUC
Shri B.N.Rai
BMS
Member Financial Adviser (L&E)
Central Provident Fund Commissioner
Convener Addl. Central Provident Fund Commissioner
(Pension)
MEMBERS’ NAME & ADDRESSES OF THE SUB COMMITTEE ON EXEMPTED ESTABLISHMENTS OF CBT (EPF)
Vide Letter No. Conf. 3(2)2003/7984 Dt. 5.8.2003
Chairman Joint Secretary (SS)
Ministry of Labour, Government of
India, New Delhi.
Employers’ Representatives Shri Virender Uppal
Shri R.K.Somani
Employees’ Representatives Shri Sankar Saha
AIC-UTUC
Shri B.N.Rai
BMS
Convenor Addl. Central Provident Fund
Commissioner (Compliance)
LIST OF MEMBERS OF THE SUB COMMITTEE ON
BUILDING & CONSTRUCTION OF CBT (EPF)
Vide Letter No. Conf. 3(2)2003/41532 Dt. 3.9.2003
Employers’ Representative Shri Virender Uppal
Employees’ Representatives Shri Hasubhai Dave
HMS
Addl. Central Provident Fund
Commissioner (Zone) or
RPFC of the Region
Expert Shri P.S.Rana, HUDCO
Convenor Chief Engineer, EPF
Organisation
Chapter – 9
Directory of its offices & officers
AVAILABLE IN EPFO TELEPHONE DIRECTORY
www.epfindia.com\epfo_directory
Chapter – 10
Monthly remuneration
&
Pay Scale
ANNEXURE-I to the E.P.F. (Staff & Conditions of Service)
Regulations, 1962.
(Training Material for ZTI) (Updated as on 1-10-2005)
POSTS FOR WHICH THE CENTRAL GOVERNMENT IS THE
APPOINTING AUTHORITY.
Sl. No. Name of the Cadre Group Pre-revised Scale Revised Scale as
per 5th Pay
Commission
1. CPFC A 5,900-6,700 18400-500-22400
2. FA & CAO A 4,500-5,700 14300-400-18300
POSTS FOR WHICH THE CBT IS THE APPOINTING AUTHORITY AND
THE POWERS ARE BEING EXERCISED BY THE CHAIRMAN, CBT, EPF.
1. Additional CPFC A 4,500-5,700 14300-400-18300
2. Director (NATRSS) A 4,500-5700 14300-400-18300
3. Chief Engineer A 4,500-5700 14300-400-18300
4. RPFC, Grade I A 3,700-5,000 12000-375-16500
5. Director (Audit) A 3,700-5,000 12000-375-16500
6. Director (Vigilance) A 3,700-5,000 12000-375-16500
7. Joint Director (NATRSS) A 3,700-5,000 12000-375-16500
8. Director (IS)) A 3,700-5,000 12000-375-16500
9. RPFC, Grade II A 3,000-4,500 10000-325-15200
10. Dy.Dir.(Vigilance) A 3,000-4,500 10000-325-15200
11. Dy.Dir (Audit) A 3,000-4,500 10000-325-15200
12. Dy.Dir (NATRSS) A 3,000-4,500 10000-325-15200
13. Sr. Admn. Officer(-do-) A 3,000-4,500 10000-325-15200
14. Senior Analyst A 3,000-4,500 10000-325-15200
15. Dy. Director
(Computer)/IS A 3,000-4,500 10000-325-15200
16. Executive Engineer A 3,000-4,500 10000-325-15200
17. Dy. Director (OL) A 3,000-4500 10000-325-15200
POSTS FOR WHICH THE CENTRAL PROVIDENT FUND
COMMISSIONER IS THE APPOINTING AUTHORITY.
1. A.P.F.C. A 2,200-4,000 8000-275-13500
2. Asst. Director (IS) A 2,200-4,000 8000-275-13500
3. Asst. Research Officer
(NATRSS) A 2,200-4,000 8000-275-13500
4. Asst. Engineer (Civil) A 2,200-4,000 8000-275-13500
5. Asst. Engineer (Electrical) A 2,200-4,000 8000-275-13500
6. Programmer B 2,375,3,500 7450-225-
11500
7. Asst. Programmer B 2,000-3,200 6500-200-10500
8. Asst. Director (Vigilance) B 2,000-3,500 6500-200-10500
9. Junior Analyst B 2,000-3,500 6500-200-
10500
10. Asst. Director (OL) B 2000-3,5000 6500-200-10500
11. Welfare Officer B 2,000-3,500 6500-200-10500
12. Personal Secretary B 2,000-3,500 6500-200-
10500
13. Enforcement Officers/
Asst. A/cs. Officers B 1,640-2,900 5500-175-9000
POSTS FOR WHICH ADDITIONAL CENTRAL PROVIDENT FUND
COMMISSIONER (HRM IN HEAD OFFICE) IS THE APPOINTING
AUTHORITY.
1. Section Officer B (Gazetted) From Dec.2001 6500-200-10500
(Prev. Suptdt) B 1640-2900 5500-175-9000
2. P.A. B 1,640-2,900 5500-175-9000
3. Research Assistant B 1,640-2,900 5500-175-9000
4. Jr. Engineer (Civil) B 1,640-2,900 5500-175-9000
5. Jr.Engr (Electrical) B 1,640-2,900 5500-175-9000
6. Hindi Translator, Gr.I B 1,640-2,900 5500-175-9000
7. Vigilance Assistant C 1,400-2,600 5000-150-8000
8. Supervisor (Computer
Cell )(EDP Supervisor) C 1,400-2,600 5500-175-9000
POSTS FOR WHICH THE REGIONAL PROVIDENT FUND
COMMISSIONER, GRADE I OF THE REGION OR THE RPFC INCHARGE
OF LOCAL ADMINISTRATION IN THE HEAD
OFFICE IS THE APPOINTING AUTHORITY.
1. Assistant (H.O) C 1,400-2,300 4500-125-7000
From December 2001 5500-175-9000
2. Library Information
Assistant C 1,400-2,600 5500-175-9000
3. Yoga Instructor C 5500-175-9000
4. Librarian C 1,400-2,600 5000-150-8000
5. Junior H.T. (HT Gr.II) C 1,400-2,300 5000-150-8000
6. Head Clerk/Section
Supervisor C 1,400-2,300 5000-150-8000
7. Statistical Assistant C 1,400-2,300 5000-150-8000
8. Legal Assistant C 1,400-2,300 5000-150-8000
9. UDC C 1,200-2,040 4000-100-6000
10. Steno C 1,200-2,040 4000-100-6000
11. Data Entry Operator
Grade C C 1,440-2,300 5000-150-8000
12. DEO, Grade B C 1,350-2,200 4500-125-7000
13. DEO, Grade A C 1,150-1,500 4000-100-6000
14. LDC C 950-1,500 3050-75-3950-80-4590
15. Staff Car Driver/
Jeep Driver/
Despatch Rider C 950-1,500 (i) 3050-75-3950-80-
4590
(ii) 4000-100-6000
(iii) 4500-125-700
16. Staff Car Driver
(Special Grade) C 5000-150-8000
17. Lift Operator C 950-1,500 3050-75-3950-80-4590
18. Sr. Gestetner Operator C 950-1,400 3050-75-3950-80-4590
19. Electrician/Wireman C 950-1,400 3050-75-3950-80-4590
20. Plumber/Pump
Operator C 950-1,400 3050-75-3950-80-4590
21. Cook-cum-Guest
House Attendant C 750-940 3050-75-3950-80-4590
22. Sr. Record Sorter D 775-1,150 2650-65-3300-70-4000
23. Jamadar/Daftry/
Record Sorter Jr. D 775-1,150 2650-65-3300-70-4000
24. Jr. Gestetner Operator D 775-1,150 2650-65-3300-70-4000
25. Binder D 775-1,025 2610-60-3150-65-3540
26. Chowkidar/Helper/
Mali/Frash/Water
Carrier/Safai Wala
(i.e. Sweeper) D 750-940 2550-55-2660-60-3200
27. Peons D 750-940 2550-55-2660-
60-3200
CANTEEN STAFF
1. Manager, Grade I C 1,350-2,200 5000-150-8000
2. Cook/Assistant Halwai C 825-1,200 2750-70-3800-75-4400
3. Jr. Clerk (Coupon,
Kitchen, Sales,
Office Accountants) C 825-1,200 2750-70-3800-75-4400
4. Bearer/Tea/Coffee
Maker/Washer Boy D 750-940 2550-55-2660-60-3200

Group A = Rs. 8000-275-13500 and above.
Group B (Gazetted) = Rs. 6500-200-10500.
Group B (Non-Gazetted) = Rs. 5500-175-9000 and above.
Group C = Rs.3050-75-3950-80-4590 and above.
Group D = Rs. 2550-55-2660-3200 and above.
‘R’ 1.07*
Chapter – 11
Grievance Redressal Machinery & facilities available to
citizens for obtaining information
Grievance redressal machinery & existing facilities available to citizens for obtaining information
The mission of Employees Provident Fund Organization is to extend the reach and quality of publicly managed old-age income security programs through consistent and ever-improving standards of compliance and benefit delivery in a manner that wins the approval and confidence of Indians in our methods, fairness, honesty and integrity, thereby contributing to the economic and social well-being of Indians.
1. The organization in tune with its objectives lays considerable importance to the redressal of grievance of the members of the fund.
2. The Headquarter office at New Delhi, and all field offices comprising 32 Regional offices and 77 Sub Regional Offices across the country are equipped with full-fledged facilitation centers, public relation officers and supporting staff from where the citizens can obtain the relevant information as well as get their grievances redressed. The Public Relation Officers at the Reception Counters are available on all working days of the week to handle the grievances of the visiting members. At the same time, public information are also available in each office to assist the person asking for any information.
3. There is two-tier organizational structure for handling public grievances/information. One at Head Office level, called Customer Service Division, which is headed by Additional Central Provident Fund Commissioner and assisted by Regional Provident Fund Commissioner, Assistant Provident Fund Commissioner and Public Relation Officer.Another at Field Offices Level, headed by Regional Provident Fund
Commissioners and Assistant Provident Fund Commissioners assisted by Public
Relation Officers.
4. The Regional Provident Fund Commissioner of the regions and Officer-in-charge of Sub Regional Offices are available in person even without any prior appointment to the members of the fund for redressal of their grievance on all working days from 11 AM to 4.30 PM. Besides the Regional P.F. Commissioner, In-charge of the Customer Service Division in the head Office attends to the grievances of the members of the fund in person on all working days during office hours. If, the members does not feel satisfied they can see the Additional Central Provident Fund Commissioner (Customer Service Division) or the Central Provident Fund Commissioner.
CUSTOMER SERVICE DIVISION
Organisational Structure for
handling Public Grievances
5. a. All grievances received by the Head Office in the Customer Service Division are monitored fortnightly with system support and acknowledgement is sent to the member. Public Relation Officer in the Head Office also attends to the
grievances of the members every day and redresses the grievances.
6. The grievances received from the members of the Fund through various sources relate to the settlement of the claims, issue of account slips, matter arising out of non compliance etc., are required to be redressed by the field offices. Feedback of all such grievances obtained from field offices is promptly communicated to the members with the status/disposal of the petitions.
7. The Public Relation Officers in the Regional/Sub Regional Offices attend to the
grievances of the members who visit the offices for redressal. The Public Relation
Officer provides information about the status of the claim as well as the status of the complaints filed by the members.
8. The following guidelines are prescribed for handling grievances:
Information & Facilitation Centre
PRO
APFC (CSD)
Head Office
RPFC(CSD)
Regional Office
RPFC-I / Incharge of Region
Information &
Facilitation Centre
PRO
APFC
RPFC-II (CSD) Information &
Facilitation Centre
PRO
Sub-Regional Offices
Officer-in-Charge
Addl. CPFC (CSD)
Head Office
b. Every compliant/grievance is required to be entered and acknowledged.
b. Provide information regarding payment of Provident Fund/Pension cases/Status of complaints across the counter/over Phone.
a. Complete monitoring of the grievance disposal.
b. Officer-in-charge of the section should be present at the time of hearing of
complaint/grievance on the grievance day.
9. The Facilitation Centres have been set up in all the offices of the organization. All the prescribed forms for the members of the fund are available free of cost during working hours. The salient features of a “Facilitation Centre” are as below.
Provide information regarding Schemes and procedures through brochures,
booklets, reports, etc.
Provide information regarding status of claims/complaints.
Forms which are to be utilized for various procedures are made available to
members free of cost at the Facilitation Centre.
Receive complaints, issue acknowledgement letters.
Officer of the level of Assistant P.F. Commissioner/Assistant Accounts Officer is
to man the Facilitation Centre with appropriate orientation capable of speaking
English and local language for handling visitors and working knowledge of
computer operation.
Time limits for settlement of claims/petitions meeting hours of the Senior
Officers are notified through display boards.
Easy accessibility by the visitors to the Facilitation Centre is ensured and
publicity regarding the location and hours of access.
Physical facilities for sitting, drinking water, etc. for the waiting public especially
the old and the handicapped.
10. All Field Offices conduct Bhavishya Nidhi Adalats for redressal of complex nature of grievances of members of the fund. The Bhavishya Nidhi Adalats are held on 10th of every month and if 10th happens to be a holiday Bhavishya Nidhi Adalats are
conducted on the next working day.
11.To reduce the Public Grievances, the organisation has taken various measures for creating the awareness about the provisions of EPF & MP Act,1952 among members and employers. Publishing the brochures & pamphlets on various schemes under the Act, holding seminars and PF/Pension paper disbursement ceremony, arranging training programmes on Customer Service relationship etc. are few of them.
12.The organisation plans to have radical changes in existing “Business Procedure and Process” through Re-inventing EPF India. This will retool the accounting procedure from single to double entry to meet international accounting and disclosure standards and enable the process with Information and Communication Technology to setup a high availability country-wide information system layer.
13. The organisation plans to have radical changes in existing Business Procedure and Process through Re-inventing EPF India. This will retool the accounting procedure from single to double entry to meet international accounting and disclosure standard.
Chapter – 12
Name, Designation and other particulars of the Public Information Officers
www.epfindia.com\rti_officers