HOW TO APPLY FOR DIPLOMATIC/OFFICIAL PASSPORT &VISA NOTE
Download passport application forms (& forwarding note) form the web address: passport-gov.in
Please read the instructions given in passport application form.
Fill in the form
Two photographs with white background are required: One is to be pasted on first page of the application form while the other on the second page & then attested across with office seal and signature of the head of office.
Application form is to be submitted along with all necessary documents as applicable viz: Political/PMO clearance, copy of id of applicant or of the head of the office. If the applicant has an ordinary passport, it may be kept in the safe custody of the applicant’s departments and a certificate to this regard i.e. “Safe Custody Certificate:” in original is to be attached with the application. [The non disclosure of passport(s), already held, is an offence under Passports Act, 1967]
If the applicant is in possession of official/Diplomatic passport. The Passport is required to be submitted in original with the application form. In the event that the official/diplomatic passport has been cancelled by PV-II Section, MEA; the cancellation certificate in original is required to be submitted alongwith.
The papers may be placed in the following order:
1. Passport Application form
2. Political clearance and then the
3. Other relevant document
In case of group applications, it is advised that a separate group be formed in case the number of applications exceeds 20 (twenty)
Government of India
Ministry of External Affairs
Application For The Issue of A Diplomatic / Official
Passport
Signature
Signature
Effective from 1st Jan. 2007
Paste your unsigned recent colour photograph ( size: 3.5 X 3.5 cm, not in uniform) &
attach another photograph duly attested at the back
(Thumb Impression in case of child below 5 years (Left in case of a male and right in case of a female)
All entries should be in Block letters written with black ball point pen. Only one application is required with two photographs. Child above 5 years of age or above is required to sign. It is mandatory to fill each item. Incomplete form will be rejected summarily.
1. Name of applicant as should appear in the Passport (Initials/Shri/Smt/Late etc are not allowed.)
Surname
Given
Name
Note: Surname and Name must be indicated in separate rows . In case the applicant does not want to specify surname separately, then please strike out the surname row and write name in normal order against the given name row.
(Please attach photocopy of the applicant/forwarding officer’s Identity Card)
2. Gender
3. Date of Birth: DD MM
YYYY
Male
Female
4. Place of Birth: Village / Town District, State / Country
5. Father's Name (First Name -Middle Name-Surname, in this order)(Initials/Shri/Smt./Late not allowed)
6. Mother’s Name (First Name-Middle Name-Surname, in this order)(Initials/Shri/Smt./Late not allowed)
7. Name of Spouse (First Name-Middle Name- Surname, in this order)(Initials/Shri/Smt./Late not allowed)
8. Present Residential Address, including Street No. with PIN code
Telephone No. Mobile No.
9. Permanent Address with PIN code (if the permanent address is same as the present address write “Same” only)
10. Details of previous passport(s) held or applied for (if any). Attach extra sheet for more than one passport)
Passport No.
Date of Issue DD MM
YYYY
Place of Issue
11.
Countries to be visited on official Duty
Countries to be
Purpose and duration of visit
transited
Date ………….
(Signature of the applicant
Place …………
or parent in case of minor)
CERTIFICATE
12. (a) I hereby certify that Shri/Smt./Kumari
___________________________________________________ is proceeding abroad on official duty as indicated in item 12 above.
(b) I hereby certify that, Shri/Smt./Kumari
___________________________________________________ is Wife/ Son/ Daughter/Parent/Domestic Help of ___________________________________________________ who is going abroad on official duty as indicated in item 12 above.
13. Are you working in PSU/ Autonomous Bodies (Yes) / (No)
Strike out whichever is not applicable
14. Pay scale & grade pay of the officer is Rs.
[Signature of Head of Office]
Instructions:-
1. All entries should be in Block letters written with black ball point pen. Only one application is required with two photographs. Child above 5 years of age or above is required to sign. It is mandatory to fill each item. Incomplete form will not be accepted.
2. Please enclose original safe custody Certificate of Valid Ordinary Passport (if held) from your office. If Diplomatic/official passport previously held by the applicant was kept in the safe custody of the Ministry of External Affairs, the original certificate should be enclosed.
3. Official/Diplomatic/Ordinary passport which is around 10 years old or more (from the date of issue) must be submitted with the application for cancellation.
4. Official retiring in less than six months from the date of application, is required to give an undertaking from his/her office that he/she will surrender dip./off. passport to his/her office immediately after return.
GOVERNMENT OF INDIA/STATE GOVERNMENT
MINISTRY / DEPARTMENT OF…………………………………………………………
No…………………………………………………. Date……………………..
Subject : Request for issue of official /diplomatic passports & visa note
S.No
Name of applicant(s) please attach a list if required
Designation Payscale & Grade Pay
Present/previous passport(s) Number
2. Passport application forms duly filled – in: Attached/Not attached.
3. Details of Visit:
Countries to be visited on official duty
Countries to be transited
Purpose and duration
4. Political clearance/ PMO clearance: Enclosed
5. It is certified that the visit has been approved by the competent authorities, and the period of deputation will be treated as GOI/state Govt. Duty and he/she shall draw pay & allowances in India.
Signature of the forwarding officer alongwith
Name/stamp/Phone no.
( For official Use Only)
Safe Custody
Issue of passport
Dip Ppt:
Off. Ppt
Release from s/C
Visa Note for:
Cancellation
Remarke
Expected date of delivery