How to Apply for Diplomatic/Official Passport
Normally applications for Diplomatic and Official passports are entertained only at the Consular, Passport and Visa (CPV) Division, Patiala House, New Delhi. However, you can also visit the Passport Office (PO) attached to your present residential address, if you reside outside the National Capital Region (NCR). Physical applications forms (duly filled in ink), can be submitted along with applicable documents at CPV or POs after getting prior approval from CPV or PO respectively.
In case physical application forms are submitted in bulk (Group Applications) at CPV/PO - it is advised to submit application forms in separate batches (of maximum 20 applications).
(Non-disclosure of already held passport(s) is an offence under Passports Act, 1967)
2. Political/PMO Clearance 3. Copy of Identity (ID) Card 4. Certificate from Head of Office 5. Request from Forwarding Officer 6. Other Relevant Documents
Second photograph needs to be affixed on the third page of the application form, and then stamped across with office stamp and signature of the Head of Office.
First photograph needs to be affixed on the first page of the application form without any signature/stamp.
Documents Required: Please submit one copy of the following documents:
Photograph: Photograph is not required for applicants over four years in age who personally visit PO or CPV. All other applicants (whether visiting in person or submitting physically filled application forms at PO/CPV) need to carry two coloured photographs (size 4.5 x 3.5 cm) with white background.
Applicant’s Official Identity (ID) Card (or that of the Head of Office)
Certificate issued by the Head of Office in the format enclosed within the new Diplomatic/Official application form available on the website
Official Request Letter from Forwarding Officer in the format enclosed within the new Diplomatic/Official application form available on the website
Political/PMO Clearance Certificate, if applicable
For Existing Passport (if any):
Diplomatic/Official Passport (i.e. in Re-Issue applications): Original Diplomatic/Official Passport for cancellation.
If the same is kept in the safe custody of the Ministry of External Affairs (MEA), bring the original Surrender/Safe Custody Certificate.
If the same has been cancelled by MEA, bring the Original Cancellation Certificate.
The documents should be placed in the following order:
1. Passport Application Form (Use printed copy of online filled application form if already applied through
Please read the following instructions related to documentary requirements and other details for Diplomatic/Official passport applications:
Where to Apply:
It is recommended that the applicants first fill the application form online through the Passport Seva website http://www.passportindia.gov.in, and then visit the CPV division (for applicants residing in NCR), or the PO attached to your present residential address (for applicants residing outside NCR). Such applicants will need to carry required documents along with a printed copy of the online filled application form.
In case of applicants who are not able to apply online, the same may also visit CPV/PO with physical application forms filled in ink (along with required documents).
Applicants may also submit the physical application forms (filled in ink) along with photographs and documents to CPV or Passport Office (if residing outside NCR) after taking prior approval from CPV or PO.
Ordinary Passport: Certificate of Safe Custody (in applicant's department).
website)
File Number (For Office Use Only)
GOVERNMENT OF INDIA, MINISTRY OF EXTERNAL AFFAIRS
PASSPORT APPLICATION FORM (DIPLOMATIC/ OFFICIAL)
1. Applying for
Fresh Passport
Re-issue of Passport
Please paste your unsigned recent colour photograph with white background of size 4.5cm X 3.5cm.
Signature/ Left Hand Thumb Impression of Illiterate Applicant and Minors who cannot sign.
3. Applicant Details
3.1 Applicant's Given Name (Given Name means First name followed by Middle name (If any))(Initials not allowed)
Please fill this form in CAPITAL LETTERS using blue/ black ink ball point pen only. Furnishing of incorrect information/ suppression of information would lead to rejection of the application and would attract penal provisions as prescribed under the Passports Act, 1967. Please produce your original documents at the time of submission of the form. It is mandatory to fill each item. Incomplete form will be rejected summarily. (i) Please enclose original safe custody Certificate of Valid Ordinary Passport (if held) from your office. (ii) If Diplomatic/ Official passport previously held by the applicant was kept in the safe custody of the Ministry of External Affairs, the original certificate should be enclosed. (iii) Official/ Diplomatic/ Ordinary Passport which is around 10 years old or more (from the date of issue) must be submitted with the application for cancellation. (iv) Official retiring in less than six months from the date of application, is required to give an undertaking from his/ her office that he/ she will surrender dip./ off. passport to his/ her office immediately after return.
2. Type of Passport
Diplomatic
Official
3.2 Date of Birth (DD-MM-YYYY)
-
-
State/ UT (If born in India)
3.3 Place of Birth Village/Town/City
Country (If born abroad) If born before 15/08/1947 in a place now in Pakistan or Bangladesh, write "Undivided India"
3.4 Gender
Male
Female
District (If born in India)
Autonomous Bodies
PSU
Statutory Body
Government
3.5 Employment Type
4. Family Details
4.1 Father's Given Name (Given Name means First name followed by Middle name (If any)) (Initials not allowed)
3.6 Name of Organisation
Surname
3.7 Aadhaar Number
4.2 Mother's Given Name (Given Name means First name followed by Middle name (If any)) (Initials not allowed)
5. Present Residential Address Details
House No. and Street Name
Village or Town or City
District
State/ UT
Country
5.2 Is permanent address same as present address?
If no, provide details in Column 6 below
No
Yes
PIN
Mobile Number
Telephone Number
E-mail ID
Police Station
Surname
4.3 Spouse's Given Name (Given Name means First name followed by Middle name (If any)) (Initials not allowed)
4.4 Legal Guardian's Given Name (If applicable) (Initials not allowed)
Surname
Surname
Surname
Village or Town or City
House No. and Street Name
6. Permanent Residential Address Details
-
Date of Expiry (DD-MM-YYYY)
Date of Issue (DD-MM-YYYY)
Passport Number
7. Details of previous diplomatic/official/ordinary passport(s) held (if any)
Place of Issue
9. Details of countries to be visited/ transited
Countries to be visited on official duty
Countries to be transited
Purpose and duration of visit
-
-
Date (DD-MM-YYYY)
Signature/ Left Hand Thumb Impression of Applicant (If applicant is minor, either parent to sign)
CERTIFICATE
(i) (a) I hereby certify that Shri/Smt./Kumari
is proceeding abroad on official duty as indicated in item 9 above.
(b) I hereby certify that, Shri/Smt./Kumari
is Wife/ Son/ Daughter/ Parent/ Domestic Help of
who is going abroad on official duty as indicated in item 9 above.
-
-
-
(ii) Pay scale & grade pay of the officer is Rs.
Please paste your unsigned recent colour photograph with white background of size 4.5cm X 3.5cm.
[Signature of Head of Office]
PIN Mobile Number Telephone Number
District
State/ UT
Country
Place
8. Have you ever applied for passport, but not issued?
File Number
Name of Passport Office where applied
If yes, provide following details
No
Yes
Month and year of applying
-
Please encircle and attach extra sheet for more than one diplomatic/official/ordinary passport
GOVERNMENT OF INDIA/STATE GOVERNMENT
S. No.
Name of Applicant(s) please attach a list, if required
Designation, Pay Scale and Grade Pay
Present/Previous Passport(s) Number
Countries to be Visited on Official Duty
Countries to be Transited
Purpose and Duration
Signature of Forwarding Officer
Along with Name/Stamp/Phone Number
5. This is certified that the visit has been approved by the competent authorities, and the period of deputation will be treated as Government of India/State Government duty and he/she shall draw pay and allowances in India.
(For Official Use Only)
1. Details of Applicant(s):
Reference No. …………………………………………………
Date ……………………
MINISTRY/DEPARTMENT OF………………………………………………………
Subject: Request for Issue of Diplomatic/Official Passport(s) and Visa Note
2. Passport Application Form(s) Filled-in and Attached:
3. Details of Visit:
4. Political/PMO clearance Enclosed:
Safe Custody
Issue of Passport
Release from S/C
Visa Note for
Cancellation
Expected Date of Delivery
Remarks
Yes
No
Yes
No
Diplomatic Passport
Official Passport